Litigation Docketing Specialist

Opportunities (2024); San Diego (CA); Remote; USD 59,000 - 74,000; Full time

Benefits offered by this job

Competitive pay

Discretionary bonus

Medical and dental coverage

Tuition reimbursement

Retirement plan

Job summary

Fish & Richardson is seeking a Litigation Docketing Specialist for The Hub, a remote-first group. This role supports litigation teams by calculating and docketing deadlines across federal, state, and agency courts, primarily from home with no regular in-office requirements.

Based in the Pacific Time Zone, you will enter deadlines into Milana, coordinate with docketing attorneys, and prepare routine docket reports while upholding firm policies and quality standards.

Qualifications

• 3+ years’ experience computing deadlines in federal, state, and agency courts.
• Thorough knowledge of litigation docketing processes in a law firm.
• Familiar with federal and state court procedural rules.
• Must live in the Pacific time zone and/or be able to work Pacific time zone hours.

Responsibilities

• Independently review legal documents and litigation correspondence to calculate and disseminate docket dates.
• Enter deadlines into Milana for firm litigation matters.
• Coordinate with docketing attorneys to ensure deadlines are docketed correctly.
• Prepare and distribute regular docket reports to case teams.
• Research court rules for jurisdictions and present findings.

Skills

Analytical skills

Organizational skills

Communication skills

Detail-oriented

Teamwork

Tools

Milana

Job description

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s team in our fast-paced Litigation Practice Systems Department as a Litigation Docketing Specialist. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates in San Diego and Silicon Vally.

How Will You Make a Difference?

• Independently review legal documentsand litigation correspondencein order to accurately calculate, record, and disseminate docket dates pursuant to applicablecourt rules procedures, including:
  • Understanding source documents,
  • Reviewing court dockets as needed,
  • Verifying jurisdiction, court/venue, and relevant authorities, and
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices.

• Accurately enter alldeadlines for firm litigation matters intoMilana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teamsand coordinate with the docketing attorneysto ensure all deadlines are docketed correctly.
• Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
• Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner.
• Maintain and strive to improveprocesses and proceduresto enhance efficiency and minimize risk.Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
• Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.

What Will You Bring to the Table?

• 3+ years’ experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems. Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm is required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must live in the Pacific time zone and/or be able to work Pacific time zone hours
• Must bereliableanddetail oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Must be highly motivated and proactive with strong attention to detail.
• Must be able to exercise independent and professional judgment.
• Must have excellent customer service, a good attitude, and the ability to multi-task.
• Position requires the ability to work under pressure to meet strict deadlines.
• Ability toidentify issues,“own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.

Why Fish?

When you join our team, we offer:

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positiveculture ranked as one of the best in the country in Vault’s 2026 law firm survey
• Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location. In San Diego and Silicon Valley the estimated starting pay is $32.41 - $40.65 per hour (based on a 35-hour workweek), which is equivalent to $59,000 - $74,000 annually.

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.