Litigation Docketing Paralegal

Holland & Hart LLP; Remote; USD 10,000 - 60,000; Full time

Job summary

A leading law firm is seeking a Litigation Docketing Paralegal to manage legal deadlines and ensure compliance with court rules. This role requires a paralegal certificate and at least 5 years of litigation docketing experience. Responsibilities include reviewing documents, researching court rules, and maintaining case docketing with a focus on accuracy. The position offers remote work flexibility and a supportive culture that values work-life balance. Competitive salary and benefits included.

Benefits

Generous benefits

Wellness program

401(k) with company match

Educational assistance

Qualifications

• Minimum 5 years of litigation docketing experience and litigation paralegal experience.
• Strong understanding of federal, state, and local court rules.
• Proven ability to deliver accurate docketing services timely.

Responsibilities

• Manage and maintain legal deadlines and litigation docketing support.
• Research court rules and practices to ensure compliance.
• Verify accuracy of docketed items and deadlines generated by software.

Skills

Communication

Customer/Client Experience

Job Knowledge & Technical Skill

Team Player

Education

Paralegal Certificate or paralegal degree

Tools

Court Alert

CompuLaw

Microsoft Office (Word, Outlook, Excel)

Job description

General Purpose

The Litigation Docketing Paralegal specializes in managing and maintaining legal deadlines and litigation docketing support for the firm. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple states, districts, and practice areas. This role is responsible for monitoring assigned shared intake mailboxes and related docket requests and docketing same in a timely manner according to firm guidelines and procedures. The position does not have a billable hour’s expectancy.

Why Holland & Hart?

At Holland & Hart, you feel genuinely supported—surrounded by people who care about your life, your growth, and your well‑being, creating a culture employees describe as deeply supportive and balanced. With generous benefits and a strong foundation built on community and inclusivity—reflected in the firm’s diverse, people‑first environment—Holland & Hart offers a stable, heart‑centered place to build a meaningful career.

Essential Duties/Responsibilities

• Independently dockets for designated assigned group(s), which may consist of specific offices, practice groups, and/or jurisdictions.
• Thoroughly reviews filed documents and written docketing requests to ensure all deadlines are identified and docketed. This includes quality review of other team member’s assigned work and providing feedback to ensure accuracy. Guides team members to learn and apply changing rules.
• Researches statutory, agency, court, and individual judges’ rules and practices and applies them appropriately.
• Verifies accuracy of docketed items and deadlines generated by the docketing software.
• Communicates regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Lead and assist with incoming requested court filings.
• Responds professionally and promptly to all questions and requests from case teams regarding calculation of deadlines, court and agency rules and procedures, and firm docketing guidelines.
• Maintains a working knowledge of updates and developments in the rules and procedures within the designated docketing assigned group.
• Assists with team review and training by providing feedback and updates as needed.
• Responsible for leading multiple high‑complexity projects assigned by the Docketing Manager.
• Maintains and helps enforce Litigation Docketing Team protocols.
• Assists the Docketing Manager with other duties as needed, including advanced reporting, complex docketing procedures, and assigning work to other team members.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies

• Communication - Understands the importance of and demonstrates verbal, written, and non‑verbal communications.
• Customer/Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player - Works within team and cross‑functionally to meet required results.

Supervisory Duties

This position has no direct supervisory responsibilities but will serve as a coach and mentor for other positions in the department. They may assist the supervisor/manager with scheduling, coordinating tasks, and managing workflows, ensuring smooth team operations without direct managerial duties.

Job Qualifications (Education, Experience and Certification)

• Paralegal Certificate or paralegal degree required.
• Five (5)+ years of litigation‑specific docketing experience and litigation paralegal experience required.
• Five (5)+ years of experience utilizing Court Alert, CompuLaw, or similar docketing software preferred.
• Expert knowledge and understanding of the litigation process, court rules, and procedures. Navigates court websites and independently searches to adhere to court rules and apply to docketing.
• Strong, demonstrable knowledge with the federal and state court systems, as well as arbitration, mediation, and administrative government agencies.
• Proven aptitude to learn new software applications.
• Proven ability to learn and retain new information quickly.
• Familiarity with PACER and other electronic case filing systems.
• Ability to consistently deliver superior docketing services by completing docketing requests efficiently, accurately, and timely.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Excellent organizational, time management, and prioritization skills.
• A highly proactive, solution‑oriented approach to work and team interaction.
• Professional integrity required and ability to maintain confidentiality and build trust with case teams.
• Proficiency in Microsoft Office (Word, Outlook, Excel).

Physical Requirements

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person. May require occasional travel.

Work Environment

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off‑hour meetings and events.

Note

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule

This position is primarily remote, after the onboarding period. Additional days in‑office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in‑office day requirement. Employees must reside in Holland & Hart's "footprint."

Compensation

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position’s work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. The Colorado salary range is $35.58 to $59.30 per hour. The Washington DC salary range is $39.14 to $65.23 per hour. A discretionary bonus may be available based upon performance.

Application Window

The application window is anticipated to close on or after Monday, March 2nd. Holland & Hart reserves the right to close the position prior to or after this date.

Benefits

Holland & Hart works hard to promote work/life balance with a 37.5‑hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full‑time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)‑retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non‑profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part‑time employees may have access to some of these benefits, which may be on a pro‑rated basis.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.