Litigation/Corporate Legal Administrative Assistant

Jobot; Pittsburgh (Allegheny County); Hybrid; USD 70,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Short- and long-term disability insurance

401(k) plan

Annual profit sharing

Paid time off

Flexible remote days

Pre‑taxed parking account

Collaborative office environment

Job summary

Jobot is seeking a Litigation/Corporate Legal Administrative Assistant in Pittsburgh, PA. This permanent, full-time position involves providing vital administrative support to attorneys, focusing on legal documentation and report preparation. Ideal candidates will have at least 5 years of experience in a law firm, proficiency in Microsoft Office, and strong organizational skills. The role includes various benefits such as medical coverage, a 401(k) plan, and the ability to work flexible remote days.

Qualifications

• 5+ years of experience in an administrative or paralegal role within a litigation practice.
• Proficiency in Microsoft Office Suite.
• Exceptional communication skills, both written and verbal.

Responsibilities

• Provide full administrative support to a team of attorneys.
• Prepare, edit, and proofread legal documents.
• Manage data entry tasks accurately.

Skills

Administrative support

Legal documentation

Data entry

Organizational skills

Communication skills

Education

Bachelor’s degree or equivalent experience in a related legal field

Tools

Microsoft Office Suite

iManage

Aderant

InTapp

Job description

Onsite - Litigation/Corporate Legal Administrative Assistant

Salary: $70,000 - $78,000 per year

Job Details

A permanent, full‑time position in a fast‑paced litigation practice. The role requires a strong background in administrative support with a focus on legal documentation and report preparation. The candidate will support several attorneys across the Litigation practice.

Benefits

• Medical, dental, and vision coverage
• Short- and long-term disability insurance
• 401(k) plan
• Annual profit sharing
• Paid time off
• Flexible remote days
• Pre‑taxed parking account
• Collaborative office environment for onsite work

Responsibilities

• Provide full administrative support to a team of attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, edit, and proofread legal documents and correspondence, ensuring accuracy and compliance with applicable legal standards and regulations.
• Manage data entry tasks, ensuring that all information is accurate and up-to-date.
• Assist in the preparation and management of case files, including organizing and indexing legal documents.
• Use software such as iManage, Aderant, and InTapp to manage case information, track time, and generate reports.
• Maintain a high level of confidentiality in all interactions.
• Participate in team meetings, taking minutes and tracking action items as necessary.
• Coordinate with other departments to gather and exchange information as needed.

Qualifications

• 5+ years of experience in an administrative or paralegal role within a litigation practice in a law firm setting.
• Bachelor’s degree or equivalent experience in a related legal field is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong data entry skills, with an emphasis on accuracy and attention to detail.
• Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Experience with legal documentation and report preparation.
• Familiarity with legal management software, specifically iManage, Aderant, and InTapp, is preferred.
• Exceptional communication skills, both written and verbal.
• Ability to work both independently and as part of a team.
• High level of discretion and confidentiality.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.