Litigation Assistant/Office Manager

Vaco by Highspring; San Francisco (CA); On-site; USD 95,000 - 116,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

Retirement plan

Job summary

Well-Known National Law Firm in Financial District, San Francisco, is seeking a Litigation Assistant/Office Manager to support legal operations and manage a busy office onsite.

The role covers document management, calendars, discovery coordination, client and court communications, billing support, and daily facility operations, with discretionary bonuses and comprehensive benefits.

Qualifications

• Experience preparing, proofreading, filing, and managing legal documents.
• Coordinate discovery, document production, subpoenas, depositions, and trial prep.
• Support billing, time entry, matter management, and professional communication with clients and courts.

Responsibilities

• Prepare, proofread, file, and manage legal documents, court deadlines, calendars, depositions, hearings, mediations, and client meetings.
• Coordinate discovery, document production, subpoenas, depositions, exhibits, case files, and trial preparation.
• Support billing, time entry, matter management, and professional communication with clients, courts, opposing counsel, vendors, and experts.
• Maintain confidential client and firm information at all times.
• Assist with daily office operations, including facilities, vendors, supplies, onboarding, meetings, training programs, and employee events.
• Serve as a resource for attorneys and staff, coordinating with internal departments to ensure compliance and operational efficiency.
• Support budgeting, invoice processing, employee relations initiatives, and administrative projects.
• Help improve office processes, provide backup leadership when needed, and assist with special projects across multiple office locations.

Skills

Legal document management

Calendar management

Client communication

Billing support

Office operations

Education

Paralegal certificate

Job description

Client: Well-Known National Law Firm
Title: Litigation Assistant/Office Manager
Location: Financial District, San Francisco
Pay: $105,000/year
On Site 5 days/week

• Prepare, proofread, file, and manage legal documents, court deadlines, calendars, depositions, hearings, mediations, and client meetings.


• Coordinate discovery, document production, subpoenas, depositions, exhibits, case files, and trial preparation.


• Support billing, time entry, matter management, and professional communication with clients, courts, opposing counsel, vendors, and experts.


• Maintain confidential client and firm information at all times.


• Assist with daily office operations, including facilities, vendors, supplies, onboarding, meetings, training programs, and employee events.


• Serve as a resource for attorneys and staff, coordinating with internal departments to ensure compliance and operational efficiency.


• Support budgeting, invoice processing, employee relations initiatives, and administrative projects.


• Help improve office processes, provide backup leadership when needed, and assist with special projects across multiple office locations.

• discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.