Legal Assistant/Secretary

Rubenstein Law; Plantation (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid Time Off

8 paid holidays a year

Comprehensive benefits package

401(k) retirement plan

Bonus opportunities

Bereavement leave

Hospital leave benefits

Life insurance

Job summary

Rubenstein Law in Plantation, FL, seeks a Legal Assistant to manage pre-suit case work from intake to resolution, coordinating with attorneys and clients to ensure timely, accurate documentation and organized case files.

The role involves frequent client contact, interaction with medical providers and insurance companies, calendar management, and preparing demands and closing statements to support case development.

Qualifications

• Bilingual English/Spanish required.
• Minimum one year of office experience.
• Excellent customer service skills.
• Strong multitasking ability and highly organized.
• Able to work at a fast pace with a high case volume.

Responsibilities

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Gather and follow up on documents (police reports, 911 calls, policies, medical records, bills, liens).
• Review, upload, and process daily correspondence via email, fax, or paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated with Treatment info, records, and billing details.
• Prepare demands and closing statements.

Skills

Bilingual English/Spanish

Customer service

Multitasking

Detail oriented

Fast-paced workload }

Job description

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.

Job Summary

The Legal Assistant is responsible for managing pre-suit cases from start to resolution, working closely with the assigned attorney to ensure timely and accurate completion of tasks and documentation. Maintains organized case files and facilitates clear communication with clients, providers, and legal staff to support effective case development.

Responsibilities and Duties

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
• Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
• Preparing demands and closing statements.

Qualifications and Skills

• Bi-lingual: (English/Spanish)
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits

• Paid Time Off (PTO) plus 8 paid holidays a year
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success