Litigation Assistant

Saint-Gobain North America; Malvern (Chester County); On-site; USD 54,000 - 83,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with Company Match

Paid Time Off

Parental Leave

Wellness Program

Job summary

Saint-Gobain North America is seeking a Litigation Assistant to support litigation operations, manage invoicing through online billing systems, and compile data on legal spend.

You will work under supervision of Associate General Counsel – Litigation and Chief Legal Officer for DBMP, ensuring accuracy, process improvements, and timely vendor payments.

Candidates should have 5-8 years of litigation support experience and be detail-oriented with strong cross-functional collaboration.

Qualifications

• 5-8 years litigation support experience required; preferably in a corporate setting required.
• Experience in reporting systems and recording financial data required.
• Highly detail oriented with sound independent judgment and initiative/flexibility
• Experience in legal spend analysis and reconciliation; invoice, vendor, and payment administration; audit compliance; records management; process improvement; cross-functional collaboration.

Responsibilities

• Compile monthly, quarterly, and annual legal spend reports for management review.
• Review and reconcile legal spend data, resolve discrepancies, and collaborate across functions.
• Manage vendor payment relationships; support invoice review and onboarding of law firms, experts, and vendors.
• Develop and recommend improvements to reporting structures.
• Oversee timely and accurate invoice payment, vendor setup, approvals, submissions.
• Collect, review, and compile invoice documentation for insurers.
• Route new complaints to insurers, vendors, and outside counsel.
• Collect insured invoices, submit them to insurers for payment, and record legal invoices.
• Coordinate attorney travel and meetings.
• Create new matters in TeamConnect and iManage; assist with Adobe Sign and Law Department memberships.

Skills

Legal spend analysis

Budget reporting

Vendor management

Invoicing systems

Data reconciliation

Process improvement

Education

High school diploma/GED

Bachelor's degree preferred

Tools

TeamConnect

iManage

Exterro

Iron Mountain

Adobe Sign

Billing systems

Job description

The Litigation Assistant is responsible for litigation support, including processing of invoice payments; management of invoicing through online billing systems and the Law Department’s E-Billing systems; reporting and compilation of data on legal spend for various litigation matters. This role requires continuous process improvement with integrity, transparency, attention to detail and rigor at all times.

The incumbent should be detail-oriented and exercise flexibility, independent judgment and initiative in ensuring the achievement of Law Department’s litigation management and control objectives, performed under the general supervision of the Associate General Counsel – Litigation, and the Chief Legal Officer for DBMP.

Responsibilities:

Legal Spend and Litigation Management (DBMP secondment)

• Compile monthly, quarterly, and annual legal spend reports for management review and/or filing with the U.S. Bankruptcy Court.
• Review and reconcile legal spend data, resolve discrepancies, and collaborate across functions.
• Manage vendor payment relationships; support invoice review and onboarding of law firms, experts, and vendors.
• Develop and recommend improvements to reporting structures.

Vendor Invoicing and Insurance Reimbursements

• Oversee timely and accurate invoice payment, vendor setup, approvals, submissions, and payment inquiries.
• Prepare business allocations for employment agency invoices supporting contract attorneys.
• Collect, review, and compile invoice documentation for direct payment or reimbursement by insurers.

Product Liability, Warranty, and Insured Matter Administration

• Initiate vendor setup and arrange settlement checks and wire transfers within settlement agreement timeframes.
• Route new complaints to insurers, vendors, and outside counsel.
• Collect insured invoices, submit them to insurers for payment, and record legal invoices among internal businesses.

Service of Process and Department Mail

• Receive, review, and promptly route lawsuits, claims, subpoenas, and other service of process.
• Maintain the service of process procedure as organizational contacts change.
• Assist with incoming and outgoing mail.

Records Management and Litigation Hold Devices

• Manage litigation hold devices and offsite document storage with Iron Mountain.
• Process chain-of-custody details in Exterro, maintain forms in iManage, label and file devices, and update released holds.
• Coordinate document retrieval, return, storage, database records, and retention schedule updates.

Matter and Administrative Coordination

• Coordinate attorney travel and meetings.
• Create new matters in TeamConnect and iManage; assist with Adobe Sign and Law Department memberships.
• Participate in team project work as needed.

Is this job for you?

• High School Diploma/GED Required; Bachelor's Degree or Associate's Degree preferred.
• 5-8 years litigation support experience required; preferably in a corporate setting required.
• Experience in reporting systems and recording financial data required.
• Highly detail oriented with sound independent judgment and initiative/flexibility
• Experience in legal spend analysis and reconciliation; invoice, vendor, and payment administration; account coding and allocation; audit compliance; records management; process improvement; and effective cross-functional collaboration.
• Working knowledge of TeamConnect, iManage, Exterro, Iron Mountain processes, online billing systems, and Adobe Sign.

Benefits in joining us

Certain locations require pay information be provided in job postings. Saint-Gobain aims to deliver a comprehensive Total Rewards package to support our employees’ wellbeing and help improve daily life for themselves and their families. We believe in the importance of pay transparency in what we offer potential candidates. Provided is the national pay range for this position which is $53,500 to $82,500 per year. However, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors.

In addition to base salary, this position is eligible for an annual bonus. The targeted bonus amount is 7% of base salary based on company and individual performance measures. The Total Target Cash range (base pay and annual bonus) for this position, is $57,200 to $88,200. Bonus payments are part of variable compensation and by nature can vary based on company and individual performance and is not a guarantee.

Saint-Gobain is committed to helping you and your family be well in all aspects of your life. Be Well. Be You brings together inclusive programs and meaningful resources to support all aspects of your physical, emotional, financial, and social wellbeing. Employees have the flexibility to choose the benefits that best fit their individual needs.

• Medical, Prescription Drug, Vision, and Dental Insurance
• Healthcare Saving Account and Flexible Spending Account options
• LiveWell Wellness Program
• Employee Assistance Program (EAP)
• Paid Time Off and Paid Parental Leave
• 401(k) with Company Match, Retirement Accumulation Plan (RAP) Cash Balance Pension Plan
• Company-provided Life Insurance, AD&D, Short-Term Disability
• Voluntary employee and dependent life insurance, Long-Term Disability, Critical Illness and
• Identity Theft Protection
• Auto and Home Insurance
• Pet Insurance and Discounts
• Back-up Child and Elder Care

Legal Statement

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

Applicants for roles based in Washington state or remote roles that would be worked from

Washington state are encouraged to direct any concerns regarding the state’s Pay Transparency laws to the SGNA HR Compliance team at [e-mail].