Litigation Administrative Specialist

Paycom - ATS; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Practice Dept. Legal Administrative Assistant (PDA) is an extremely critical position within our firm, serving as the foundational support network that keeps our legal operations seamless.

This is not a passive or standard administrative role; it is a high-impact position designed for an agile professional who thrives under pressure. You will step into dynamic, high-stakes environments daily to support various attorneys, paralegals, and LAAs during absences and peak periods.

Qualifications

• High school diploma required.
• 5+ years of legal administrative experience preferred.
• Experience with appellate court work and e-filing is a plus.
• Advanced computer skills across MS Office 365 suite and full document management tools.

Responsibilities

• Prepare, transcribe, format, edit, and proofread documents using firm templates.
• Organize and maintain electronic and physical case files.
• Scan/copy documents and perform e-filing and 5F filings where applicable.
• Manage time entries and reimbursement requests.
• Open new clients and matters; schedule meetings and coordinate travel.
• Communicate professionally with clients and colleagues; provide backup support.

Skills

Legal administration

Time management

Communication

Attention to detail

Teamwork

Education

High School diploma

Tools

Microsoft Office 365

Excel

Outlook

Word

OneDrive

SharePoint

Aderant

ChromeRiver

iManage

Olympus and WinScribe

Tungster Power PDF Advanced

Litera Compare

Microsoft Track Changes

Job description

The Practice Dept. Legal Administrative Assistant (PDA) is an extremely critical position within our firm, serving as the foundational support network that keeps our legal operations seamless.

This is not a passive or standard administrative role; it is a high-impact position designed for an agile professional who thrives under pressure. You will step into dynamic, high-stakes environments daily to support various attorneys, paralegals, and LAAs during absences and peak periods.