Litigation Administrative Pro — Hybrid & Client-Focused

Willkie Farr & Gallagher LLP; Los Angeles (CA); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Willkie Farr & Gallagher LLP is seeking an Administrative Assistant to provide high-level administrative support to attorneys across the Litigation practice group. The role requires 3–5 years of experience in a law firm and proficiency with MS Office and firm tech.

The position is in-office four days a week and offers competitive compensation and benefits in a collaborative environment that supports professional development.

Qualifications

• 3–5 years of experience providing administrative support to attorneys in a law firm.
• Experience with filing in federal and other courts is required.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint).
• Proficiency with firm technology (Cisco Jabber, Zoom, Intapp, iManage).
• Strong written and verbal communication and client service skills.

Responsibilities

• Manage complex attorney calendars and deadlines; coordinate scheduling and logistics.
• Serve as primary client contact in person and by phone; maintain clear communication.
• Draft and proofread correspondence and legal documents; prepare engagement letters.
• Handle time entries, billing processes, and matter lists; oversee expenses.
• Coordinate travel, meetings, and materials; support business development with marketing materials.

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Client service

Tools

Cisco Jabber

Zoom

Intapp

iManage

Job description

Willkie Farr & Gallagher LLP is seeking an Administrative Assistant to provide high-level administrative support to attorneys across the Litigation practice group. The role requires 3–5 years of experience in a law firm and proficiency with MS Office and firm tech.

The position is in-office four days a week and offers competitive compensation and benefits in a collaborative environment that supports professional development.