Litigation Admin Assistant — Hybrid, $90K–$105K

AMS Staffing Inc.; Los Angeles (CA); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Referral bonus

Awesome benefits

Job summary

AMS Staffing Inc. in Los Angeles, CA is seeking an experienced Litigation Administrative Assistant to support a busy litigation practice. The role involves preparing pleadings, managing calendars, and coordinating hearings and travel.

Ideal candidate has 5+ years of litigation secretarial experience, strong filing knowledge in CA state and federal courts, excellent communication, and the ability to handle multiple deadlines with speed and accuracy. Hybrid work with 2 days WFH.

Qualifications

• Minimum of 5 years of litigation legal secretary experience in a law firm.
• Experience supporting multiple litigation attorneys.
• Extensive experience filing in California State and Federal Courts.
• Strong knowledge of court rules, deadlines, and litigation procedures.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Provide litigation support to multiple Partners and Associates.
• Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, agreements, and other legal documents.
• Electronically file documents with California State and Federal Courts, including Superior, Appellate, District, and Supreme Courts.
• Review filings for accuracy and compliance with court rules and filing requirements.
• Maintain attorney calendars and docket litigation deadlines using the firm's calendaring system.
• Coordinate hearings, depositions, mediations, arbitrations, trials, and client meetings.
• Prepare trial notebooks, exhibits, binders, and other materials for hearings and trial.
• Maintain electronic client files using the firm's document management system.
• Enter attorney time and expense reports as needed.
• Coordinate travel arrangements and prepare expense reimbursements.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Provide secretarial coverage for other attorneys and legal secretaries as needed.
• Assist with special projects and other administrative duties assigned by attorneys or management as needed.

Skills

Litigation support

Court filings

Calendar management

Attention to detail

Multi-attorney support

Tools

Document management system

Calendaring system

E-file software

Job description

AMS Staffing Inc. in Los Angeles, CA is seeking an experienced Litigation Administrative Assistant to support a busy litigation practice. The role involves preparing pleadings, managing calendars, and coordinating hearings and travel.

Ideal candidate has 5+ years of litigation secretarial experience, strong filing knowledge in CA state and federal courts, excellent communication, and the ability to handle multiple deadlines with speed and accuracy. Hybrid work with 2 days WFH.