LIMS Implementation Coordinator (Contract)

Kashiv Biosciences LLC; Chicago (IL); On-site; USD 89,544 - 103,320; Full time

Job summary

Kashiv Biosciences LLC is looking for a LIMS Implementation Coordinator based in Chicago, IL, for a 6-9 month contract position. The role involves supporting the implementation of Caliber LIMS in a GxP environment, requiring strong project coordination and documentation skills.

Qualifications include a relevant degree and LIMS experience. This on-site position may necessitate working extended hours. The successful candidate will collaborate across various teams to ensure project success.

Qualifications

• 3+ years of relevant experience in a lab-based role or related field.
• Prior exposure to LIMS implementation and regulatory standards.
• Strong ability to manage multiple workstreams under deadlines.

Responsibilities

• Coordinate daily Caliber LIMS implementation activities.
• Support data migration from legacy systems into Caliber LIMS.
• Author and maintain implementation documentation.

Skills

LIMS implementation

Documentation skills

Project coordination

Understanding of GxP principles

Cross-functional collaboration

Education

Bachelor's degree in Life Sciences, Engineering, or IT

Tools

Caliber LIMS

SAP (QM, MM, PP)

Job description

Position Type: Contractor / Consultant – FTC (6-9 Months with possible extension)

Location: Chicago, IL (onsite - physical presence required)

Reports To: Sr. Director of IT

Rate: $65–$75/hour, not overtime eligible

Work Authorization: Must be authorized to work in the U.S. without sponsorship, now or in the future

Job Description

Position Summary

We are seeking a LIMS Implementation Coordinator to support the implementation of Caliber LIMS in a GxP environment. This role works under the guidance of a senior LIMS implementation lead and coordinates activities across laboratories, IT, QA, and vendor stakeholders. The position blends project coordination, documentation, and hands‑on implementation support.

Essential Duties & Responsibilities

• Coordinate day‑to‑day Caliber LIMS implementation activities across lab, IT, QA, and external vendor teams
• Support configuration and hands‑on build activities under the direction of the senior implementation lead
• Author and maintain implementation documentation (URS inputs, configuration specifications, test scripts, training materials)
• Plan and support User Acceptance Testing (UAT) - scheduling, script execution support, and defect tracking
• Support data migration activities from legacy systems into Caliber LIMS
• Contribute to validation deliverables aligned with 21 CFR Part 11, GxP, and EMA requirements
• Communicate progress, risks, and issues to the Director of IT and project stakeholders

Position Requirements and Qualifications

• Bachelor's degree in Life Sciences, Engineering, IT, or a lab‑based role in life sciences with 3+ years of relevant experience; OR Master's degree with 1–2 years of relevant experience
• Prior exposure to LIMS implementation, configuration, or support in a regulated environment
• Working understanding of 21 CFR Part 11 and GxP principles
• Strong documentation and coordination skills; ability to manage multiple workstreams under deadlines
• Ability to work onsite in Chicago, IL

Experience

• Direct experience with Caliber LIMS
• Candidates with comparable LIMS platform experience (LabWare, LabVantage, STARLIMS, Sample Manager) considered a priority
• Familiarity with GAMP 5 principles
• Experience supporting UAT and test execution in a validated environment
• Prior experience in pharmaceutical, biotech, or diagnostics lab settings

Specialized Knowledge and Skills

• Familiarity with GAMP 5 principles and risk‑based validation
• Exposure to Caliber LIMS
• Exposure to SAP (QM, MM, PP) in a GxP context
• Prior experience acting as a liaison across IT, Quality, Lab, and Manufacturing teams

Work Environment & Physical Demands

• This is an on‑site position at our Chicago, IL location
• Must be able to work extended hours or weekend hours, as may be required

Noise

• No extraordinary noise levels

Standing/Lifting

• Very unlikely, but can be able to lift at least 20 lbs

Visual

• No extraordinary requirements

Stress

• High‑paced demanding environment to meet ambitious project goals

Travel

• Moderate domestic travel may be required