Lifestyle & Executive Assistant

Trivium Group; Miami (FL); On-site; USD 70,000 - 105,000; Full time

Job summary

A Miami-based company is seeking a proactive Lifestyle & Executive Assistant to support a high-performance CEO. This hybrid role involves managing schedules, travel, and household logistics, ensuring smooth operations. Ideal candidates are organized, tech-savvy, and have experience in fast-paced environments.

Benefits

Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible

36 PTO’s Each Year

Travel and networking opportunities

Room to grow into a Chief of Staff-style role

Qualifications

• 3+ years in Executive Assistant / Personal Assistant roles.
• Experience in a high-growth startup or entrepreneurial environment preferred.

Responsibilities

• Manage calendars, appointments, and high-level business logistics.
• Plan and book complex, luxury travel itineraries.
• Lead and manage special projects from ideation to execution.

Skills

Calendar Management

Travel Planning

Problem-Solving

Tech-Savvy

Tools

GSuite

Slack

CRM Platforms

ClickUp

Job description

Lifestyle & Executive Assistant to High-Performance CEO (Miami-Based)

Location: Miami, FL (Local Applicants Only)

Reports To: CEO

To Apply (REQUIRED) Click on the link below:

https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

About the Role:

We are seeking an experienced, proactive, and ultra-organized Lifestyle & Executive Assistant to support a high-performing serial entrepreneur Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component — ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.

You’ll manage schedules, complex travel, business operations, and household logistics — ensuring that life runs smoothly and efficiently on all fronts.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and high-level business logistics.
• Conduct inbox triage and handle sensitive communications with precision.
• Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
• Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).

Lifestyle & Household Management

• Coordinate household staff, service providers, and maintenance schedules.
• Manage personal financial transactions and vendor relationships.
• Organize wellness and personal appointments, dining, events, and social plans.

Travel Management

• Plan and book complex, luxury travel itineraries across multiple time zones.
• Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
• Prepare contingency plans for high-end travel experiences.

Project Management

• Lead and manage special projects from ideation to execution.
• Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
• Liaise with stakeholders to keep projects on track.

Requirements:

• 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
• Working on-site in the company's 236m2 Down Town Miami apartment. Monday to Friday 9am - 5pm
• Expertise in calendar management, travel planning, and high-level coordination.
• Tech-savvy with tools like GSuite, Slack, and CRM platforms.
• Discreet, trustworthy, and reliable with strong problem-solving skills.
• Experience working in a high-growth startup or entrepreneurial environment preferred.
• Must have a valid driver's license and own transportation.

Why This Role:

• Salary $70k - $105k
• Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
• 36 PTO’s Each Year
• Work directly with a high-impact leader in a role that blends business and lifestyle.
• Room to grow into a Chief of Staff-style role.
• Travel and networking opportunities.
• Competitive salary with performance-based increases.

To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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