Lifestyle Coordinator

Access Management Group; Fort Myers (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Access Management seeks a Lifestyle Coordinator to plan and execute engaging lifestyle programs, social events, and recreational activities within a 55+ active adult community.

You’ll support daily lifestyle operations, manage registrations, coordinate vendors, promote activities, and help create a welcoming, hospitality-driven environment for residents.

Qualifications

• Previous experience in event planning, hospitality, recreation, or community programming.
• Experience in 55+ active adult communities or similar environments is a plus.
• Strong organizational and multitasking abilities.
• Excellent interpersonal, written, and verbal communication.
• Proficiency with Canva, email marketing, and event registration software.
• Ability to work independently and with a team.
• Creative problem-solving and proactive resident service.
• Comfortable working with residents, volunteers, vendors, and leadership.

Responsibilities

• Assist in planning, organizing, and executing a diverse calendar of lifestyle events, social gatherings, educational programs, and recreational activities.
• Coordinate event logistics, including vendor arrangements, entertainment, room reservations, setup, breakdown, and necessary supplies.
• Provide on-site support during community events to ensure a welcoming and enjoyable resident experience.
• Develop creative programming ideas that appeal to the interests and needs of an active adult community.
• Assist with event registrations, attendance tracking, and post-event evaluations.
• Collaborate with resident clubs, interest groups, and volunteers to support community activities.
• Serve as a welcoming and professional point of contact for residents regarding lifestyle programs and community activities.
• Build positive relationships with residents and encourage participation in community events.
• Assist new residents in becoming familiar with lifestyle opportunities, amenities, and social activities.
• Respond to resident questions, suggestions, and concerns in a timely and professional manner.
• Foster an inclusive, engaging, and hospitality-driven community environment.
• Assist with creating and distributing community newsletters, event flyers, calendars, and promotional materials.
• Maintain accurate event information on community websites, resident portals, and registration platforms.
• Support the promotion of lifestyle programs through email communications, digital signage, and other approved channels.
• Capture event photos and highlights for community communications and marketing purposes.
• Ensure all lifestyle communications are professional, accurate, and consistent with community and Access Management branding standards.
• Assist the Lifestyle Director with daily administrative responsibilities and department operations.
• Maintain organized records of event registrations, vendor information, contracts, and program participation.
• Support event budget tracking, purchase requests, invoice processing, and expense documentation.
• Assist with scheduling and coordinating community facilities for lifestyle activities.
• Maintain inventory of event supplies, decorations, and program materials.
• Support the preparation of lifestyle reports and participation summaries for management.
• Assist with coordinating entertainers, instructors, caterers, and other lifestyle vendors.
• Develop relationships with local businesses and organizations to enhance community programming.
• Help identify opportunities for sponsorships, partnerships, and cost-effective programming.
• Support community volunteer initiatives and charitable activities.

Skills

Event planning

Hospitality

Communication

Organization

Microsoft Office

Canva

Email marketing

Registration software

Team collaboration

Creative thinking

Tools

Outlook

Word

Excel

Canva

Event registration software

Job description

Access Management | 55+ Active Adult Community

Position Overview

Access Management is seeking an energetic, organized, and hospitality-focused Lifestyle Coordinator to support the planning and execution of engaging lifestyle programs, social events, and recreational activities within a 55+ active adult community.

The Lifestyle Coordinator plays an important role in creating a welcoming, vibrant community atmosphere where residents can connect, build friendships, and enjoy meaningful experiences. Working closely with the Lifestyle Director and community management team, this position assists with daily lifestyle operations, event coordination, resident communications, and community engagement initiatives.

The ideal candidate is creative, personable, detail-oriented, and passionate about delivering exceptional resident experiences.

Key Responsibilities

Lifestyle Programming & Event Coordination

• Assist in planning, organizing, and executing a diverse calendar of lifestyle events, social gatherings, educational programs, and recreational activities.
• Coordinate event logistics, including vendor arrangements, entertainment, room reservations, setup, breakdown, and necessary supplies.
• Provide on-site support during community events to ensure a welcoming and enjoyable resident experience.
• Develop creative programming ideas that appeal to the interests and needs of an active adult community.
• Assist with event registrations, attendance tracking, and post-event evaluations.
• Collaborate with resident clubs, interest groups, and volunteers to support community activities.

Resident Engagement & Hospitality

• Serve as a welcoming and professional point of contact for residents regarding lifestyle programs and community activities.
• Build positive relationships with residents and encourage participation in community events.
• Assist new residents in becoming familiar with lifestyle opportunities, amenities, and social activities.
• Respond to resident questions, suggestions, and concerns in a timely and professional manner.
• Foster an inclusive, engaging, and hospitality-driven community environment.

Marketing & Communications

• Assist with creating and distributing community newsletters, event flyers, calendars, and promotional materials.
• Maintain accurate event information on community websites, resident portals, and registration platforms.
• Support the promotion of lifestyle programs through email communications, digital signage, and other approved channels.
• Capture event photos and highlights for community communications and marketing purposes.
• Ensure all lifestyle communications are professional, accurate, and consistent with community and Access Management branding standards.

Administrative & Operational Support

• Assist the Lifestyle Director with daily administrative responsibilities and department operations.
• Maintain organized records of event registrations, vendor information, contracts, and program participation.
• Support event budget tracking, purchase requests, invoice processing, and expense documentation.
• Assist with scheduling and coordinating community facilities for lifestyle activities.
• Maintain inventory of event supplies, decorations, and program materials.
• Support the preparation of lifestyle reports and participation summaries for management.

Vendor & Community Partnerships

• Assist with coordinating entertainers, instructors, caterers, and other lifestyle vendors.
• Develop relationships with local businesses and organizations to enhance community programming.
• Help identify opportunities for sponsorships, partnerships, and cost-effective programming.
• Support community volunteer initiatives and charitable activities.

Qualifications & Experience

• Previous experience in event planning, hospitality, recreation, community programming, or a related field preferred.
• Experience working within a 55+ active adult community, HOA, resort, country club, or hospitality environment is a plus.
• Strong organizational skills with the ability to manage multiple events and priorities.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with Canva, email marketing platforms, and event registration software preferred.
• Ability to work independently while collaborating effectively with a team.
• Creative problem-solving skills and a proactive approach to resident service.
• Comfortable working with residents, volunteers, vendors, and community leadership.

Work Schedule & Physical Requirements

• Flexible schedule, including occasional evenings, weekends, and holidays based on community events and programming needs.
• Ability to assist with event setup and breakdown, including moving tables, chairs, decorations, and supplies, with reasonable accommodation where applicable.
• Ability to remain active and engaged throughout community events and activities.

What We're Looking For

We are looking for someone who brings enthusiasm, creativity, and a genuine passion for people to the community each day. The successful candidate understands that lifestyle programming is about more than organizing events—it's about creating connections, encouraging participation, and making residents feel at home.

A strong Lifestyle Coordinator is someone who anticipates needs, pays attention to the details, and takes pride in delivering memorable experiences that enhance the overall quality of life within the community.

Our Commitment

At Access Management, we believe exceptional communities are built through meaningful connections and outstanding service. Our Lifestyle team is dedicated to creating engaging experiences that bring neighbors together, promote active living, and enhance the resident experience.

Join our team and help create memorable moments, lasting friendships, and an exceptional lifestyle for the residents we serve.

Access Management is an Equal Opportunity Employer.