Life Sciences Meetings Project Manager – Hybrid in Munich

BCD; Delaware; Hybrid; USD 62,000 - 107,000; Full time

Benefits offered by this job

Flexible working

Growth opportunities

Employee voice

Global mobility

Healthcare & retirement

Job summary

BCD Meetings & Events, a global meetings and events agency, invites you to join as Project Manager – Meetings (Life science expertise). This permanent, hybrid role is based in Munich, Germany, where you will be the go-to planning lead for a Life Science client, sourcing venues and ensuring flawless execution across multiple programs.

You’ll collaborate with clients, manage budgets, timelines and vendor relationships, and support site visits.

Qualifications

• Sound experience in meeting/program planning.
• Experience on a Life Sciences client.
• Proficiency in Microsoft Office applications.
• German and English language proficient in both oral and written communications.
• Travel industry and destination knowledge.
• Previous experience with Cvent.
• Up to 25% travel (both domestic and international) may be required.

Responsibilities

• Program Development & Execution: Oversee planning and execution of programs, ensuring timelines and client financial controls.
• Client Management: Provide valuable advice on best practices, compliance, and cost savings for events.
• Budget Management: Create and communicate budgets throughout planning, with reconciled final budgets.
• Vendor Relations: Manage supplier negotiations and relationships, ensuring high service and professional issue resolution.
• Sourcing & Contracting: Conduct venue research, preliminary budgeting, and manage the e-RFP process.
• Attendee Management: Track attrition, manage registrations, and oversee communication with hotels regarding room blocks and cancellations.
• Technology Management: Build client websites for information collection and registration, ensuring compliance requirements are met.
• Reporting & Compliance: Meet deadlines for reporting, audits, and ensure supplier billing compliance.
• Process Improvement: Assist in developing SOPs and best practices to enhance operations across regions.

Skills

Meeting planning

Life Sciences client

Microsoft Office

German language

English language

Travel knowledge

Tools

Cvent

Job description

BCD Meetings & Events, a global meetings and events agency, invites you to join as Project Manager – Meetings (Life science expertise). This permanent, hybrid role is based in Munich, Germany, where you will be the go-to planning lead for a Life Science client, sourcing venues and ensuring flawless execution across multiple programs.

You’ll collaborate with clients, manage budgets, timelines and vendor relationships, and support site visits.