Liens Assistant-Subrogation Clerk

Pathway Law Firm. PC; Beverly Hills (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Pathway Law Firm. PC is seeking a detail-oriented Subrogation & Lien Specialist to support personal injury cases in Beverly Hills. You will track liens, request information from insurers, and coordinate with attorneys and clients to resolve health plan claims and reimbursements.

The role emphasizes organization, communication, and confidentiality, with involvement in Medicare/ Medi-Cal matters and lien reductions. Join a team focused on accuracy and client advocacy.

Qualifications

• 1+ year of experience in personal injury law or subrogation preferred.
• Knowledge of medical liens and health insurance claims preferred.
• Strong attention to detail and organizational skills.
• Able to manage a high volume of files with deadlines.

Responsibilities

• Identify and track subrogation claims and liens in case files.
• Request lien, payment, and claim information from insurers and providers.
• Maintain accurate subrogation records in the case management system.
• Communicate with clients and attorneys about lien issues.
• Coordinate with attorneys and settlement staff on liens before disbursement.

Skills

Subrogation

Liens

Personal injury

Documentation

Microsoft Office

Case management software

Communication

Tools

Filevine

Litify

Clio

Job description

• Identify and track potential subrogation claims and liens associated with personal injury cases.
• Request and obtain lien, benefit, payment, and claim information from insurance companies, health plans, medical providers, and government agencies.
• Review case files to identify potential medical liens, health insurance claims, Medicare/Medi-Cal interests, and other reimbursement claims.
• Maintain accurate and current subrogation and lien records in the firm's case management system.
• Monitor outstanding requests and follow up with insurance carriers, lienholders, and other third parties.
• Request itemized statements, payment ledgers, lien notices, and final lien amounts as needed.
• Communicate with clients regarding outstanding lien and subrogation issues when directed by the attorney or case manager.
• Assist with obtaining reductions, confirmations, releases, and payoff statements.
• Maintain organized documentation of all correspondence, telephone calls, requests, and responses.
• Coordinate with attorneys, case managers, settlement staff, and accounting regarding outstanding liens and subrogation claims.
• Review settlement files to ensure known liens and subrogation claims are appropriately addressed before disbursement.
• Assist with Medicare, Medi-Cal, ERISA, health insurance, and other reimbursement-related matters as assigned.
• Escalate complex, disputed, or time-sensitive lien issues to the appropriate attorney or manager.
• Meet established deadlines and follow-up requirements for assigned files.
• Protect confidential client information and comply with firm privacy, security, and document-handling procedures.
• Perform other duties related to personal injury case administration as assigned.

Qualifications

• 1+ year of experience in a personal injury law firm, insurance claims, medical billing, subrogation, liens, or a related field preferred.
• Knowledge of personal injury claims and the settlement process strongly preferred.
• Familiarity with medical liens, health insurance claims, Medicare/Medi-Cal, and subrogation concepts preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage a high volume of files and competing deadlines.
• Excellent written and verbal communication skills.
• Professional and courteous communication with clients, insurance companies, lienholders, and medical providers.
• Strong follow-up and problem-solving skills.
• Ability to work independently while also collaborating effectively with attorneys and case management staff.
• Proficiency with Microsoft Office and case management software.
• Ability to maintain strict confidentiality of client and firm information.

Preferred Experience

• Personal injury law firm experience.
• Experience handling medical liens and health insurance claims.
• Experience communicating with Medicare, Medi-Cal, health plans, and insurance carriers.
• Experience obtaining lien reductions and final payoff amounts.
• Familiarity with personal injury settlement and disbursement procedures.
• Experience with case management systems such as Filevine, Litify, Clio, or similar platforms.
• Attention to Detail
• Organization & Time Management
• Follow-Through
• Communication
• Confidentiality
• Problem Solving
• Accuracy
• Accountability
• Teamwork

About Pathway Law Firm. PC

At Pathway Law Firm, we are dedicated to helping individuals navigate complex legal challenges with confidence and clarity. Our firm is built on integrity, client advocacy, and results-driven representation. We are committed to delivering exceptional legal services with compassion and professionalism.

Working at Pathway Law Firm means being part of a highly respected, client-centered team that values collaboration, innovation, and career growth. We invest in our employees by offering a supportive work environment, professional development opportunities, and a culture that fosters success. If you are looking for a firm where your work truly makes an impact and where you will be appreciated for your contributions, Pathway Law Firm is the place for you! Come Experience the Difference and Go Beyond Ordinary – Choose Excellence!

At Pathway Law Firm we believe in Five Foundational Principles:

• Commitment to Excellence – We hold ourselves to the highest standards in client service and legal representation.
• Culture of Teamwork – Collaboration and mutual support drive our success.
• Client-Centered Approach – Every case is handled with care, integrity, and dedication to achieving the best outcome.
• Growth and Development – We provide opportunities for employees to advance their careers and expand their skills.
• Integrity and Transparency – Ethical decision-making and open communication are the foundation of our firm.

We welcome individuals who share our commitment to excellence to apply for our current open position(s) and become a valued part of our team.