Licensing Coordinator

Arizona Department of Administration; Phoenix (AZ); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Vacation and sick time

Paid holidays

Wellness program

Life insurance

Disability insurance

Retirement plan

Transit subsidy

Parental leave

Job summary

The Licensing Coordinator role in the Division of Public Health Licensing Services, Bureau of Radiation, Arizona Department of Administration, involves reviewing and processing licensing applications to ensure compliance with state regulations. The position requires strong organizational skills, excellent communication, and the ability to manage complex inquiries from licensees and the public.

Under supervision, you will process mail, payments, and deficiency notices, and provide clerical

Qualifications

• High school diploma preferred; may substitute customer service experience.

Responsibilities

• Reviews and processes initial, renewal, and change applications for facility and individual licenses to determine compliance with regulations.
• Issues licenses and deficiency notices as required.
• Handles mail processing, payments, and correspondence with licensees and regulatory bodies.
• Provides clerical support for licensing projects and responds to technical questions from licensees and applicants.
• Maintains data quality and participates in quality standard practices to ensure accurate, timely work.

Skills

Organizational skills

Communication

Interpersonal skills

Problem solving

Attention to detail

Customer service

Teamwork

Multitasking

Professionalism

Time management

Data entry

Education

High school diploma

Experience in lieu of diploma

Tools

MS Office

Microsoft Access

Excel

Job description

Licensing Coordinator

Address: 4814 S 4oth St. Phoenix, AZ 85040

Salary: $44,000

Grade: 17

Performs work corresponding to the activities within the Division of Public Health Licensing Services, Bureau of Radiation. Under general supervision, reviews and processes initial, renewal, and change applications for facility and individual licenses to determine compliance with all applicable regulations within established time frames. Makes licensing decisions based on understanding of regulatory requirements and issues licenses and deficiency notices, when applicable. Follows agency policy to process incoming and outgoing mail, including payment processing. Corresponds with the regulated community and with other regulatory bodies. Responds to technical questions from licensees, applicants, and other members of the public in a variety of formats.

Reviews complex applications and uses a variety of electronic systems to process them in accordance with state statutes, rules, and policies. Participates in quality standard practices to ensure work is completed accurately and timely and to ensure data quality.
Provides accurate and timely responses to technical questions and other correspondence from licensees, applicants, other regulatory bodies, and other members of the public. Handles complex customer situations in a calm, professional manner.
Processes incoming and outgoing mail, other correspondence, and payments in accordance with policy.
Completes administrative duties and/or provides clerical support for licensing projects as assigned by the supervisor.
Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Regulatory principles/practices, as well as federal/state laws and regulations regarding licensing requirements
• State and agency policy/procedures governing licensing, applications, and inspections
• Problem solving techniques
• Personal computers and software (e.g. Microsoft Office, Access, Excel, etc.)
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

• Excellent organization and workload management
• Excellent communication (verbal and written) that allow communication of complex regulatory issues in a clear, concise and effective manner
• Establishing and maintaining interpersonal relationships
• Conflict resolution
• Strong computer skills which include, but are not limited to database management software programs
• Planning, organizing, and prioritizing work
• Strong Attention to detail
• Providing excellent customer service

Ability to:

• Stay on task and complete assignment by deadline
• Establish and maintain working relationships with colleagues, staff, other departments and the public at large
• Demonstrate professionalism in representing the Department
• Multi-task with accuracy
• Display sound judgment
• Work as a member of a team as well as independently
• Be flexible or adaptable
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

High school diploma preferred; may substitute customer service experience.

Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning Infant at Work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

Advertised: 29 Sep 2026
Applications close: