Licensing Clerk

Maryland Judiciary; Towson (MD); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Paid holidays

Tuition assistance

Continuing education

Employee assistance

State retirement

Job summary

Maryland Judiciary in Rockville is seeking a Licensing Clerk in the Licensing Department to issue marriage licenses, perform civil ceremonies, and process business licenses. The role requires handling inquiries from the public and ensuring accurate record-keeping.

The incumbent swears in notaries, records foreign marriages, and maintains licensing records while providing courteous customer service. Light clerical tasks and cash handling are part of daily duties; the position is full-time in

Qualifications

• Minimum qualifications include a high school diploma or GED and one year of general clerical experience.
• A bachelor’s degree or a Paralegal/associates degree may substitute for the required experience.
• A Paralegal Certificate may substitute the required work experience.

Responsibilities

• Issue licenses (business and marriage) and collect related fees.
• Perform civil/marriage ceremonies by appointment.
• Swear in notaries and authenticate notary signatures.
• Record foreign marriages and military discharges.
• Answer inquiries and provide information on department procedures.

Skills

Customer service

Communication

Multitasking

Attention to detail

Independent judgment

Education

High school diploma or GED

Paralegal certificate/degree substitute

60 college credits substitute

Job description

Job Title

Licensing Clerk

Division/Department

Licensing Department

Closing Date

October 27, 2026

Location

Montgomery County Circuit Court
50 Maryland Avenue, Rockville, MD 20850

Salary

$51,079

FLSA Status

Non-Exempt

At Will

No

Position Type

Full Time

Benefits

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Main Purpose

The Licensing Clerk issues marriage license applications, performs civil marriage ceremonies, issues business licenses, swears in public notaries/special communications appointed by the governor of Maryland, records foreign marriages and military discharges for the Montgomery County Circuit Court. The incumbent provides good customer service to the public on issues related to the Clerk's Office. Performs other duties as needed outside of assigned responsibilities to support the court's goals and aid in the improvement and success of the court.

Essential Duties And Responsibilities

• Business Licenses: Collect information from customers, type proper forms, obtain approval from County Assessment/Treasury office, calculate and collect fees, verify municipality codes, issue new and renewal licenses and file.
• Marriage Licenses: Collect information from customer and issue oath, verify identification and current marital status, provide information on usage of license and set appointments for ceremonies if necessary. Collect proper fees.
• Civil/Marriage Ceremony: Perform marriage ceremonies by appointment. Ensure that both parties sign Marriage Docket. Collect proper fees.
• Certified Copies: Issue certified copies of marriage licenses and assist the public in obtaining marriage license records. Collect proper fees.
• Swear in notary publics and special police commissions. Ensure that they sign test book and enter information in computer. Collect proper fees from notary publics.
• Authenticate notary signatures by verifying status of notary and issuing authentication certificate. Collect proper fees.
• File and record foreign marriages. Verify citizenship of one party and that document is original with proper seal and translation. Enter information in computer and issue certified copies. Collect proper fees.
• Answer telephone and provide information on license department procedures and other state agencies.
• Operate cash register, ensure proper charge codes are used, accept credit cards. Close cash register and reconcile all funds collected for end of day processing. Ensure that all necessary documentation is submitted.

Minimum Qualifications

• Education: High school diploma (or GED equivalent).
• Experience: One (1) year of general clerical experience.
• Note: A bachelors degree may substitute the required work experience.
• A Paralegal/associates degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate May Substitute The Required Work Experience.

Knowledge, Skills, and Abilities

Knowledge Of

• General office practices, procedures, and equipment.
• Judicial policies, procedures, and forms.
• Customer service etiquette.

Skill In

• Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
• Communicating information effectively.
• Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment.

Ability To

• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, calculator, register, scanner, fax machine, etc.
• Use and maintain alphabetical and numerical filing systems.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Understand and carry out complex verbal and written instructions.
• Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.
• Multitask, adjust to situations quickly, set priorities, and handle pressure in a fast-paced environment.

Physical Requirements

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equal Employment Opportunity Statement

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [e-mail] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .