Land Records Clerk

Maryland Judiciary; Washington (District of Columbia); Hybrid; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Paid time off

Paid holidays

Tuition assistance

Continuing education programs

Employee assistance program

State retirement plan

Telework up to 2 days per week

Job summary

Maryland Judiciary seeks a Land Records Clerk in the Land Records division. The role handles land records processing, indexing, scanning, and public assistance, with coordination for attorneys and title professionals. Telework up to two days per week may be available depending on duties and approval.

The position requires a high school diploma or GED and at least one year of general clerical experience. Knowledge of office equipment and state archival systems is desirable.

Qualifications

• One year of general clerical experience.
• Note: A Bachelor’s Degree may substitute the required work experience.
• A Paralegal/Associate degree or 60 college credits may substitute for the required work experience.
• A Paralegal Certificate May Substitute The Required Work Experience.

Responsibilities

• Assist in maintaining land records, including Land, Plats, Military Discharges, Commissions, Acts, Ordinances and Resolutions.
• Provide customer service to attorneys, title abstractors, surveyors, and the public; locate and obtain copies of records.
• Record, index, verify, and scan documents; prepare for batch processing and issue receipts.
• Sort, process, and deliver incoming mail; handle outgoing mail.
• Perform civil marriage ceremonies; maintain indices for recorded documents.

Skills

Judicial policies

Basic English

Arithmetic

Office equipment

Education

High school diploma or GED

Tools

Microsoft Office

Mainframe

Optix

Elroi

MDland Rec

Papervision

Elicense system

Paper Flow

Odyssey

CONNECT

MD kiosk site

WebAdmin

WIP

Outlook

Job description

Equipment, Machinery And Tools

Office equipment, personal computers, photocopier, fax machine, postage machine, adding machine, scanners, etc.

Job Title

Land Records Clerk

Division/Department

Land Records

Closing Date

October 30, 2026

Location

Washington County Circuit Court, 24 Summit Avenue, Hagerstown, MD 21740

Salary

$ 51,079

FLSA Status

Non-Exempt

At Will

No

Position Type

FT

Benefits

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov)

About the Maryland Court System | Maryland Courts (mdcourts.gov)

salaryrangesfy27.pdf

Essential Job Functions

The Land Records Clerk assists in maintaining land records, including, but not limited to, Land, Plats, Military Discharges, Commissions, Acts, Ordinances and Resolutions. Assists attorneys, title abstractors, surveyors, and the public in identifying, locating, and obtaining copies of land and other records. Records, indexes, verifies, and scans all land records and miscellaneous documents daily. Completes other duties as assigned.

Essential Duties And Responsibilities

Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, retrieving, and copying to process legal and recordable documents, specifically related to land records, in order to maintain permanent records for public use. Instructs customers on how the land records are organized and demonstrates how to search for a document in the system. Assists attorneys, title abstractors, surveyors, and the public in person, over the phone, mail in and email correspondence by providing information about the status of land and other records, use of records systems and office procedures, and determining fees. Instructs customers how to use the Maryland State Archives site. Makes certified copies of land and miscellaneous records.

Processes and records miscellaneous and land documents and issues receipts in accordance with department procedures. Assigns liber and folio or other references to documents. Arranges documents in numerical sequence and prepare for batch processing. Prints batch list, proofreads for possible errors, and makes corrections, as necessary.

Sorts, processes, and delivers incoming mail to correct offices. Processes all outgoing mail for postal pickup and mailbox delivery.

Performs civil marriage ceremonies.

Maintains all indices for recorded documents.

Minimum Qualifications

Education

High school diploma (or GED equivalent).

Experience

One (1) year of general clerical experience.

Note

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associate degree or 60 college credits may substitute for the required work experience.

A Paralegal Certificate May Substitute The Required Work Experience.

Knowledge, Skills, and Abilities

Knowledge Of

• Judicial policies, procedures, and forms.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Skill In

• Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
• Communicating information effectively.
• Analyzing records, reports, and other business and financial documents noting details and facts pertinent to this assignment.

Ability To

• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Provide assistance, guidance, and direction to others in a polite and efficient manner.
• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Learn instrument codes and instrument-specific indexing procedures.
• Examine legal property documents.

Physical Requirements

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery And Tools

Office equipment, personal computers, photocopier, fax machine, postage machine, adding machine, scanners, etc.

Software And Computer Skills

• Microsoft office programs
• Mainframe
• Optix
• Elroi
• MDland Rec
• Papervision
• Elicense system
• Paper Flow
• Odyssey
• CONNECT
• MD kiosk site
• WebAdmin
• WIP
• Outlook

Selection Process

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.