LICENSING ADMINISTRATOR

State of Arizona; Phoenix (AZ); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health and dental insurance

Vacation with 10 paid holidays per año

Retirement plan

Sick leave

Job summary

ARIZONA STATE BOARD OF PHARMACY is seeking a Licensing Administrator in Phoenix, AZ. The role processes license and permit applications, handles inquiries, and presents files for Board review, under supervision of the Division Manager.

Requires knowledge of state/federal rules, strong communication, and proficiency with MS Office/G-Suite. Remote work within Arizona is possible after training and based on performance.

Qualifications

• Knowledge of state and federal rules pertaining to pharmacy practice.
• Familiarity with HIPAA, CMS, OIG concepts and healthcare compliance.
• Proficiency in Microsoft Office and G-Suite applications.

Responsibilities

• Collaborate with all agency areas to process licensing applications and requests.
• Answer questions from applicants regarding licensing requirements and process.
• Prepare and present application files to the Board for review.
• Participate in cross-training, policy reviews and process improvements.
• Support the Board's call center for licensing inquiries.
• Process and critically review license and permit applications.
• Issue licenses and permits.

Skills

Regulatory knowledge

Microsoft Office

Interpersonal skills

Cross-agency collaboration

Critical thinking

Verbal & written communication

Tools

Microsoft Office

G-Suite

Job description

ARIZONA STATE BOARD OF PHARMACY

The Arizona State Board of Pharmacy protects the health, safety and welfare of the citizens of Arizona by regulating the practice of pharmacy and the distribution, sale and storage of prescription medications and devices and non-prescription medications.

LICENSING ADMINISTRATOR

This position may offer the ability to work remotely, within Arizona, based upon successful completion of training, the agency business needs, & the continual meeting of expected performance measures

Job Location

1110 West Washington Street Suite 260

Phoenix, Arizona 85007

Posting Details

Hourly Pay Rate: $24.00

Grade: 19

This position will close on Thursday December 31,2026

Job Summary

The Licensing Administrator, under the direct supervision of the Licensing Division Manager, applies federal and state statutes and rules, Agency policies and procedures, and critical thinking skills to process license and permit applications, forms, and requests received by the Board office.

Job Duties

This position is responsible for:

• Collaborating with all areas of the Agency to ensure timely and accurate processing, review, and coordination of licensing applications, forms, and requests
• Communicating with applicants over the phone and in person to address questions related to the application process and regulatory requirements
• Preparing and presenting application files to the Board that require additional review and consideration
• Participating in ongoing cross-training, policy and procedure review, and process improvements
• Supporting the Board's telephone call center as it relates to licensing-related inquiries
• Processing and critically reviewing license and permit applications
• Issuing licenses and permits

Knowledge, Skills & Abilities (KSAs)

Knowledge

• Willingness, eagerness, and adeptness to become knowledgeable in state and federal rules regulations, and policies and procedures that pertain to pharmacy practice; state and federal laws in relation to healthcare practices (i.e HIPAA, CMS, OIG, etc.); and fundamentals pertaining to pharmacy practice and healthcare compliance
• Knowledge of Microsoft Office Suite and G-Suite

Skills

• Skilled at developing and maintaining interpersonal relationships in order to coordinate efforts with Board staff, Board members, Board constituents and various stakeholders
• Skilled at collaborating with various areas of government (state and federal agencies), private stakeholders, community partners, and professional associations
• Skilled at recognizing potential problems and thinking critically and logically to develop solutions while considering the effects of decisions
• Skilled in communicating clearly, concisely, honestly, and persuasively, both verbally and in writing, at every level of the agency
• Skilled at working with minimal supervision and exercising independent initiative and judgment
• Skilled at functioning collaboratively and autonomously depending on the needs of the agency
• Skilled in organizational strategies, time management skills, and meeting deadlines
• Skilled at transitioning between big picture thinking and managing relevant details
• Skilled in performing detailed work with a high degree of accuracy
• Skilled at applying active listening techniques
• Skilled in public speaking and presentations

Ability

• Ability to remain calm under stressful, highly visible conditions and function with confidence and professionalism when under pressure
• Ability to competently and efficiently utilize available computer technology, including the use of multiple computer monitors
• Ability to uphold high ethical standards, personal integrity, sound work ethic, and transparent and sound business practices
• Ability to foster an environment that balances constructive criticism and positive reinforcement
• Ability to apply federal, state, and agency laws, rules, codes, and policies governing operations
• Ability to lead by example, inspire confidence, and champion a positive workplace culture
• Ability to demonstrate adaptability and resiliency in a rapidly changing environment
• Ability to display courage when faced with difficult situations and decisions
• Ability to read, understand, interpret, and apply complex documents
• Ability to uphold a culture of personal and team accountability
• Ability to exercise strong personal leadership acumen

Pre-Employment Requirements

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

Benefits

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave
• Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment

Contact Us

• If you have any questions please feel free to contact Shawn McConnell at [e-mail] for assistance