License and Title Coordinator Associate

Enterprise Mobility; Tulsa (OK); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Competitive compensation

Paid Time Off 12 days/year

Health, Dental, Vision insurance

Life Insurance

Prescription coverage

Employee discounts on car rentals and购

401(k) retirement plan with company?

Job summary

The License & Title Coordinator Associate at Enterprise Mobility provides administrative processing of license and title paperwork for vehicle registrations and renewals, working with DMVs and License & Title Services to ensure vehicles are legally titled and registered.

The role maintains Onbase processes, updates L&T databases, and handles tasks via Sharepoint, with a Monday–Friday, 8-hour schedule at the Tulsa office.

Qualifications

• Must be 18 years old.
• Minimum 1 year customer service experience.
• Minimum 1 year administrative support experience.
• Basic working knowledge in Excel.
• Must be able to apply for and obtain a Notary Public Commission for the State of Oklahoma.
• Must be authorized to work in the United States without sponsorship.
• Starting pay of $17.00/hour.
• 40 hour work week Monday-Friday.

Responsibilities

• Review the Manufacturer Statement of Origin (MSO) for accuracy and determine documentation needed by the state in order to correctly register the vehicle.
• Review and assess vehicle status to determine proper renewal procedure.
• Prepare and complete paperwork, utilizing state knowledge to evaluate registration documents and license plates, researching and resolving discrepancies, and verifying accuracy prior to sending to DMVs and license and title services.
• Verify and complete title/renewal transactions within third party DMV systems that are linked directly to the State DMV offices ensuring vehicles are legally titled and registered.
• Update internal systems, such as VEM/EVMS/ATS/TMS/etc., with applicable license information.
• Support the document management process, ensuring all appropriate titles and registrations are inventoried; assign and manage plate, decal, and registration document inventory.
• Sign and notarize documents and complete affidavits.
• Organize and file legal registration documents and handle daily mailing of paperwork.
• Research missing MSOs and registrations; track and follow up with state and/or license services on registrations and renewals, ensuring vehicles are legally registered and plated.
• Maintain data spreadsheets tracking the activity on MSOs, titles, renewals, impounds, and miscellaneous L&T information as needed.
• Seek to improve job performance through self-assessment, skill development, training and goal setting.
• Maintain a regular and reliable level of attendance and punctuality.
• Perform miscellaneous job-related duties as assigned.

Job description

Overview

The License & Title Coordinator Associate provides support for the Enterprise/National/Alamo brands with responsibility for administrative processing of license and title paperwork for initial registrations, renewals and other items relating to the licensing and titling of vehicles. This position is responsible for developing and maintaining a strong relationship with the Department of Motor Vehicles, License & Title Services and field personnel to ensure all vehicles are legally titled and registered to the company. The L&T Assistant also maintains the Onbase process, updates L&T databases, and reviews and completes tasks via a Sharepoint database.

Overview

The License & Title Coordinator Associate provides support for the Enterprise/National/Alamo brands with responsibility for administrative processing of license and title paperwork for initial registrations, renewals and other items relating to the licensing and titling of vehicles. This position is responsible for developing and maintaining a strong relationship with the Department of Motor Vehicles, License & Title Services and field personnel to ensure all vehicles are legally titled and registered to the company. The L&T Assistant also maintains the Onbase process, updates L&T databases, and reviews and completes tasks via a Sharepoint database. This position is working in the office located at 14002 E. 21st Street, Tulsa, OK 74134. Working hours will be Monday through Friday with an 8 hour set schedule work day.

Benefits Package

• Competitive Compensation - This position offers targeted 1st year annual compensation of $35,360.00 with an average 40 hour work week.
• Paid Time Off, starting with 12 days off per year
• Health, Dental, Vision insurance; Life Insurance; Prescription coverage
• Employee discounts on car rentals, car purchases and much more!
• 401(k) retirement plan with company match and profit sharing

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

We are committed to a fair and transparent hiring process. Candidates should expect identity verification, video interviews, technical validation of skills, and verification of employment, education, and work authorization. Falsification of information, proxy interviewing, or misrepresentation of experience or location will result in disqualification.

Responsibilities

• Review the Manufacturer Statement of Origin (MSO) for accuracy and determine documentation needed by the state in order to correctly register the vehicle
• Review and assess vehicle status to determine proper renewal procedure
• Prepare and complete paperwork, utilizing state knowledge to evaluate registration documents and license plates, researching and resolving discrepancies, and verifying accuracy prior to sending to DMVs and license and title services
• Verify and complete title/renewal transactions within third party DMV systems that are linked directly to the State DMV offices ensuring vehicles are legally titled and registered
• Update internal systems, such as VEM/EVMS/ATS/TMS/etc., with applicable license information
• Support the document management process, ensuring all appropriate titles and registrations are inventoried; assign and manage plate, decal, and registration document inventory
• Sign and notarize documents and complete affidavits
• Organize and file legal registration documents and handle daily mailing of paperwork
• Research missing MSOs and registrations; track and follow up with state and/or license services on registrations and renewals, ensuring vehicles are legally registered and plated
• Maintain data spreadsheets tracking the activity on MSOs, titles, renewals, impounds, and miscellaneous L&T information as needed
• Seek to improve job performance through self-assessment, skill development, training and goal setting
• Maintain a regular and reliable level of attendance and punctuality
• Perform miscellaneous job-related duties as assigned

Equal Opportunity Employer/Disability/Veterans

Qualifications

• Must be 18 years old
• Minimum 1 year customer service experience required
• Minimum 1 year administrative support experience required
• Basic working knowledge in Excel
• Must be able to apply for and obtain a Notary Public Commission for the State of Oklahoma
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• Must be willing to accept a starting pay of $17.00/hour.
• Apart from religious observations, must be willing to work a 40 hour work week Monday-Friday.
• Work environment involves light physical effort- requires handling of average-weight object up to 50 pounds or some standing or walking up and down stairs for more than 2 hours a day.
• Current resident in the Tulsa area