Library Volunteer Coordinator

City of Salem; Salem (OR); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid vacation and sick time

Employer-paid PERS contribution (6%)

457b account pre-tax contributions

Flexible spending accounts

Job summary

Salem Public Library is seeking a Library Volunteer Services Coordinator to lead and manage the volunteer engagement program, aligning with library services, outreach, events, and strategic initiatives.

The role includes recruiting, screening, training, and recognizing volunteers, while partnering with library leadership to refine workflows and ensure compliant operations. Strong DEI focus and data-driven decision making are essential.

Qualifications

• Must pass the pre-employment background check and may require a drug test.
• Must have an Oregon Driver’s license and meet City driving standards.
• Bachelor's degree in a related field and 2+ years of relevant experience, or equivalent combination.

Responsibilities

• Design, launch, and manage a systemwide volunteer services program for the Library.
• Recruit, screen, interview, and place volunteers with defined role descriptions.
• Coordinate operations across library divisions to support volunteer involvement.
• Ensure assignments align with staff work and union agreements.
• Develop and deliver orientation and training for volunteers and staff.
• Manage volunteer performance, including coaching and evaluations.
• Maintain records, schedules, hours, and reports in data systems.
• Plan and execute volunteer-supported events and outreach activities.
• Create training resources, communications, and promotional tools.
• Apply DEI principles to recruitment, training, outreach, and operations.
• Ensure compliance with laws, regulations, and city policies.

Skills

Volunteer coordination

Community engagement

Communication

DEI principles

Project planning

Policy compliance

Education

Bachelor's degree in a related field

Tools

Volunteer management software

Microsoft Excel

Job description

Make an impact:

The Library Volunteer Services Coordinator develops, leads, and manages the library’s volunteer engagement program to support library services, outreach, events, and strategic initiatives. This position oversees all aspects of volunteer engagement, including program planning, recruitment, screening, placement, orientation, training, performance management, and recognition.

What you will do:

• Evaluate the current volunteer program and identify opportunities to enhance structure, clarity, training, and alignment with strategic priorities.
• Develop clear volunteer role descriptions that respect contractual boundaries and City policies, meet departmental needs, and offer meaningful ways for community members to engage with the library.
• Lead volunteer recruitment, onboarding, orientation, training, and recognition programs that reflect best practices and create a welcoming, inclusive environment for volunteers.
• Partner with library leadership and frontline staff to continuously refine volunteer workflows, schedules, and expectations as programs and services evolve.
• Modernize and maintain volunteer data systems, reports, and communication tools that support transparency, informed decision-making, and consistent program administration.
• Cultivate a volunteer community that reflects Salem’s diversity, is responsive to community needs, and aligns with the library’s values around inclusion, learning, and service.
• Act as an ambassador for volunteerism in the community, fostering partnerships, promoting volunteer opportunities, and celebrating the impact volunteers have on library services.

About the library:

Salem Public Library (SPL) serves Oregon’s capital city and a diverse, growing community of more than 170,000. As the largest member of the Chemeketa Cooperative Regional Library Service (CCRLS) and the largest library in Marion County, SPL operates a Main Library and the West Salem Branch, providing access to information, technology, lifelong learning, and community space for residents of all ages and backgrounds.

Salem Public Library is widely valued by the community and consistently delivers strong outcomes despite operating with fewer financial and staffing resources than comparable libraries. The library has a highly engaged patron base, strong program participation, and a reputation for being welcoming, responsive, and community-centered. In 2025, voters overwhelmingly passed a five-year Local Option Levy to sustain and expand library services at both locations.

The Salem Public Library’s mission is to engage all of Salem in lifelong learning, access to information, and meaningful connections, serving as both a trusted public institution and a vital community resource. Our work is grounded in shared values of responsive service, trust, adaptability, inclusion, and community.

What are the minimum qualifications?

• Must pass the pre-employment background check, and depending on area of assignment, may be required to pass a drug test (including marijuana).
• Must have an Oregon Driver’s license and meet the City of Salem's driving standards.
• Bachelor's degree in a related field and two years of progressively responsible experience pertinent to the area of assignment, or any combination of experience and training that demonstrates possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• One or more licenses or certifications in the assigned area may be desirable.
• Demonstrated knowledge of assigned program area preferred.
• Federal, state, and local laws, codes and rules as applicable to the program area preferred

What are the preferred qualifications?

• Two years of experience coordinating or managing volunteers or any combination of education, experience, and training that demonstrates possession of the knowledge, skills, and abilities as listed, and the ability to perform the essential job functions.
• Experience working with diverse communities and volunteer populations

Essential Job Functions

• Design, launch, and manage a systemwide volunteer services program for the Main Library and West Salem Branch, ensuring alignment with policies, safety standards, and union agreements.
• Recruit, screen, interview, and place volunteers using targeted strategies, clearly defined role descriptions, and applying background and reference check standards.
• Coordinate operations across library divisions to support consistent volunteer involvement and service delivery.
• Ensure volunteer assignments supplement and support the work of represented staff, escalating contract interpretations and proposed new job tasks to the Library Leadership Team.
• Develop and deliver volunteer orientation and training that prepares volunteers and staff for safe, effective participation.
• Manage volunteer performance, including coaching, evaluation, and disciplinary decisions when necessary.
• Maintain accurate records, schedules, hours, and reports using established data systems.
• Prepare analyses and recommendations for leadership and advisory groups.
• Plan and execute volunteer-supported events and outreach activities.
• Create program materials such as training resources, communications, manuals, and promotional tools.
• Conduct ongoing program evaluation and recommend improvements using data and community feedback.
• Apply DEI principles throughout recruitment, training, outreach, and program operations.
• Ensure compliance with federal, state, local, and City regulations, including safety, ethics, labor agreements, and record retention.
• Represent the library on internal and external committees and build connections with community partners and volunteer organizations.
• Maintain statistics and create reports to present to community and stakeholders.
• Perform other duties as assigned.

Physical Requirements

• Work occurs primarily in a library and office environment, requiring regular movement throughout facilities and occasional travel to meetings and community locations.
• Ability to sit for extended periods and stand, walk, bend, reach, or lift light materials (10–20 pounds) as needed.
• Frequent computer and desk work involving repetitive hand motions and sustained visual focus.
• Ability to communicate effectively in person, by phone, and through virtual platforms, including presentations and public interactions.
• Ability to read printed and digital materials, analyze data, and prepare reports.
• Occasional exposure to varying temperatures, crowded event spaces, or busy public service areas.
• Ability to respond to time-sensitive or high-pressure situations with sustained attention and sound judgment.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule will include working one weekend and one evening shift.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

About us:

Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.