Library Talent Operations Specialist

Princeton University; Princeton (NJ); On-site; USD 70,000 - 80,000; Full time

Job summary

Princeton University Library seeks a highly organized Library Talent Operations Coordinator to support talent acquisition, employee development, and people operations across the Library. The role reports to the Director of Talent and Organizational Effectiveness and involves coordinating DOF and HR staff hiring, maintaining ATS entries, and providing logistical support for candidates and training.

The position requires three years of related experience, a Bachelor's degree, and proficiency with

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of three (3) years of experience in recruitment coordination, HR administration, talent operations, or a related field.
• Experience with applicant tracking systems and HR platforms such as Workday, PeopleSoft, Interfolio, or similar systems.
• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Discretion handling confidential information.
• Excellent judgment, diplomacy, and interpersonal skills.
• Strong written and verbal communication skills.
• Attention to detail and data accuracy.
• Ability to learn and adapt to new technologies and systems.

Responsibilities

• Coordinate and track employee status changes, appointments, and organizational updates.
• Maintain and update PUL’s Library organizational chart for accuracy and consistency.
• Coordinate employee offboarding processes and related documentation.
• Maintain and update the library's vacancies database and follow up on incomplete or missing information.
• Support data integrity across HR and talent management systems through audits and collaboration with HR and Dean of Faculty partners.
• Identify opportunities to improve processes to enhance candidate and employee experience.
• Coordinate hiring activities including job postings, interview scheduling, candidate communications, and documentation management.
• Partner with Talent Acquisition and hiring managers to ensure alignment on recruitment timelines and requirements.
• Coordinate interview logistics with library administrative staff and facilitate on-site interview experiences.
• Support the development and delivery of a centralized onboarding process for new employees.
• Coordinate logistics for employee training, professional development programs, and engagement initiatives.
• Provide day-of-event support for training sessions and LETC.
• Design, maintain, and update the Talent and Organizational Effectiveness Confluence site.
• Ensure content remains current, accessible, and aligned with Library priorities and initiatives.

Job description

Princeton University Library seeks a highly organized Library Talent Operations Coordinator to support talent acquisition, employee development, and people operations across the Library. The role reports to the Director of Talent and Organizational Effectiveness and involves coordinating DOF and HR staff hiring, maintaining ATS entries, and providing logistical support for candidates and training.

The position requires three years of related experience, a Bachelor's degree, and proficiency with