Library & Journals Financial Coordinator

Northwestern University; Chicago (IL); Vor Ort; USD 42.000 - 60.000; Vollzeit

Zusammenfassung

Northwestern University is seeking a Financial Coordinator in the Law Library to manage transactions, budgets, reporting, forecasting, and compliance for the Library and student-run Journals. The role oversees financial processes, reconciles accounts, monitors budgets, and supports year-end activities while advising student editors and collaborating with the Law Finance team on financial questions.

The position emphasizes budgeting, financial operations, and academic library experience with

Qualifikationen

• High school diploma or equivalent required.
• 5 years of administrative support or other relevant experience required.
• Bachelor's degree in finance related field preferred.
• Experience with budgeting, financial operations, and/or transaction processing preferred.
• Prior work in an academic library and/or higher education setting preferred.

Aufgaben

• Prepares and compiles correspondence, reports, and related documents.
• Creates and maintains complex spreadsheets, databases, or reports.
• Administers budgets for awards and department; approves purchases and reimbursements.
• Processes accounting transfers, deposits, and payroll; posts journal entries.
• Creates and monitors budget statements; reconciles accounts and balances near year-end.
• Assists in the preparation of the annual budget and closes of fiscal year.
• Represents the department to internal and external contacts and handles confidential information.
• Assists students with resources and implements administrative changes.
• Performs other duties as assigned.

Kenntnisse

Word processing

Spreadsheets

Email

Database software

Communication

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Department: Law Library

Salary/Grade: NEX/12

Target hiring range for this position will be between $41,886 - $60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Library and Journals Financial Coordinator manages financial transactions, budgeting, reporting, forecasting, and compliance for the Library and student-run Journals. The role oversees financial processes, reconciles accounts, monitors budgets and expenditures, manages endowment funds, prepares financial reports, and supports fiscal year-end activities. The Coordinator also maintains financial records, assists with audits, and provides guidance and training on financial procedures. For the Journals, the Coordinator provides budget oversight and analysis, supports financial transactions, advises student editors, and works with the Law Finance team to resolve financial questions and issues.

Specific Responsibilities:

Documents & Databases

• Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
• Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.

Accounting

• Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
• Processes accounting transfers, appropriation & funding changes, deposits, & payroll.
• Completes journal entries.
• Creates & monitors budget statements.
• Verifies that charges are accurate & posted to the appropriate account.
• Reconciles accounts.
• Resolves discrepancies &/or outstanding encumbrances.
• Assists in balancing accounts at close of fiscal year.
• Assists in preparation of annual budget.

Contacts

• Represents the dept, program or project with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information.
• Responds to unanticipated & complex issues.

Student Services

• Refers students to appropriate resources.
• Recommends & implements administrative & procedural changes.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• A high school diploma or equivalent required.
• 5 years of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Qualifications:

• Bachelor's degree in finance related field of study.
• Work and/or internship experience with budgeting, financial operations, and/or transaction processing.
• Prior work experience in an academic library and/or higher education setting.

Preferred Competencies: (Skills, knowledge, and abilities)

• Strong oral and written communication.
• Strong customer service and interpersonal skills
• Proven ability to develop working relationships across departments.
• Detail-oriented with strong organizational and problem-solving skills and the ability to manage multiple projects simultaneously against deadlines.
• Ability to identify potential issues or problems, develop solutions, and facilitate communications.
• Ability to work both independently and collaboratively with colleagues in a team environment.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Equal Opportunity Employer Statement:

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Job ID: 54567

Location: Chicago, Illinois