Library Assistant

New-York-City-Bar-Association; New York (NY); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Employee Assistance Program

Complimentary NYC Bar Association city

Free City Bar CLEs

Employee discounts

Job summary

New York City Bar Association is seeking a Library Assistant to provide day-to-day administrative and operational support in the Library at Midtown Manhattan. The role involves retrieving and reshelving materials, operating microform equipment, and assisting with Virtual Law Firm mail services, delivering excellent customer service to members and visitors in person, by phone, and via email.

This part-time, on-site position offers a flexible schedule (approximately 15 hours per week, generally

Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Effective verbal and written communication skills.
• Ability to work independently and manage tasks with minimal supervision.
• Basic proficiency with Microsoft Office and standard office equipment.
• Ability to learn library systems, procedures, and equipment.

Responsibilities

• Provide general administrative support for Library operations and member services.
• Operate microform equipment to locate and reproduce requested materials.
• Support Virtual Law Firm mail services, including receiving, organizing, sorting, and forwarding member mail.
• Retrieve books, microforms, and other research materials from storage locations.
• Reshelve materials in accordance with library procedures.
• Copy, scan, and distribute research materials to members and staff.
• Maintain organized library spaces and assist in public areas.
• Respond to member inquiries with courteous, professional assistance in person, by phone, and via email.
• Perform filing, data entry, and other clerical duties as needed.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Customer service

Verbal and written communication

Independent work

Microsoft Office

Library systems knowledge

Tools

Microsoft Office

Job description

Library Assistant

DEPARTMENT: Library

POSITION REPORTS TO: Reference Librarian

LOCATION: In-Person (Midtown, NY)

FLSA STATUS: Non-exempt

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

DEPARTMENT FUNCTION

The Library supports the City Bar’s members in their legal research and professional practice by providing access to extensive print and electronic legal resources reference assistance, and research support services. The Library maintains and organizes its collections, helps members locate and use research materials, and provides a welcoming space for research and study. Its services include retrieving, copying, scanning, and delivering requested materials. The Library also supports Virtual Law Firm mail services, including receiving, organizing, and forwarding member mail.

JOB FUNCTION

Reporting to the Reference Librarian, this Library Assistant provides day-to-day administrative and operational support for the Library and its member services. Responsibilities include retrieving and reshelving books and microforms, operating microform equipment, copying and scanning requested materials, and emailing materials to members. The position also supports Virtual Law Firm mail services by checking, organizing, and forwarding mail. The Library Assistant also helps maintain organized library spaces and delivers excellent customer service to members and visitors in person, by telephone, and via email.

This is a part-time, on-site position based in Midtown Manhattan, working approximately 15 hours per week on a flexible schedule.

Areas of responsibility include, but are not limited to:

• Provide general administrative support for Library operations and member services.
• Operate microform equipment to locate and reproduce requested materials.
• Support all aspects of Virtual Law Firm mail services, including receiving, organizing, sorting, and forwarding member mail.
• Retrieve books, microforms, and other research materials from library storage locations.
• Reshelve books, microforms, and other materials in accordance with library procedures.
• Copy, scan, and electronically distribute research materials to members and staff.
• Assist in maintaining the organization, appearance, and accessibility of Library collections and public spaces.
• Respond to member inquiries and provide courteous, professional assistance in person, by telephone, and via email.
• Perform filing, data entry, and other clerical duties as needed.
• Assist with special projects and other duties as assigned.

QUALIFICATIONS, SKILLS AND REQUIREMENTS

• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Effective verbal and written communication skills.
• Ability to work independently and manage assigned tasks with minimal supervision.
• Basic proficiency with Microsoft Office and standard office equipment.
• Ability to learn library systems, procedures, and equipment.
• Ability to lift and carry materials weighing up to 10 pounds.
• Ability to climb step stools and reach shelving areas safely.
• Ability to move throughout the Library and storage areas, including retrieving materials from lower-level storage locations.

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

This position will have an in-person work schedule with some flexibility for the days scheduled to be in the office (generally 2 - 3 days each week) between 9 am to 5 pm totaling up to 15 hours per week.

The hourly rate for this part-time role is in $20 to $22 dollars per hour. This is a part-time role with 15-hour work week.

The New York City Bar Association’s benefits package for part-time employees working 15 hours/week includes the Employee Assistance Program, complimentary New York City Bar Association membership, many free City Bar CLEs and employee discounts, among others.

We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply. We welcome diversity of all kinds. It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.