Library Administrative Coordinator

Indian River State College; Cortez Estates (FL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid vacation

Personal leave

Sick leave

Employee Assistance Program

Job summary

Indian River State College’s Miley Library is seeking an organized Library Administrative Coordinator to support the Director and public services, coordinating desk coverage, budgeting, purchasing, and customer service for students, staff, faculty, and community.

You will contribute to Learning Resources, help plan service initiatives, and assist with reports and data collection while maintaining confidentiality and compliance with FERPA/HIPAA.

Qualifications

• Associate degree from an accredited institution.
• Exceptional customer service, time management, organizational, and interpersonal skills.
• Knowledge of standard budgeting, purchasing, and receiving procedures.
• Knowledge of library operations and library resources.
• Understanding of FERPA, HIPAA, and other laws and college policies requiring confidentiality.
• Proven knowledge of Microsoft Office and Windows-based computer applications; knowledge of applications including computer applications used by the College and the library.
• Ability to be accurate, pay attention to details, be self-motivated, make decisions, be diplomatic, work independently as well as with others, and use sound judgement.

Responsibilities

• Provides support to the Director in the supervision of the public services staff, including staff training, scheduling public service desk shifts, developing new procedures to improve customer service, resolving escalated customer issues, and motivating library staff to meet goals.
• Collaborates with faculty librarians and the Director to develop and implement public service projects and programming.
• Serves as a part of the College library public service team, which includes providing excellent customer service to all library patrons and assisting students with basic technology questions.
• Provides budgetary and purchasing support to the Libraries, which includes preparing library budget requests; verifying procurement card transactions; creating requisitions; preparing spend authorizations and expense reports; managing purchase orders and encumbrance balances; reconciling accounts; preparing library invoices for payment approval; and entering transactions into Workday, among other tasks.
• Collects data and prepares reports on library usage.
• Completes all other duties and responsibilities as assigned.

Skills

Customer service

Time management

Organizational skills

Interpersonal skills

Microsoft Office

Workday

Education

Associate degree

Tools

Workday

Job description

Job DescriptionJoin Our Team as Library Administrative CoordinatorAre you organized, service-oriented, and enjoy being part of a collaborative team? The Miley Library is looking for a Library Administrative Coordinator who thrives in a dynamic environment and enjoys supporting students, faculty, staff, and community members.In this role, you’ll support the Director and help lead the library’s public service operations. You’ll coordinate front desk coverage, assist with budgeting and purchasing tasks, help plan service initiatives, and provide hands-on support to library patrons. If you’re someone who enjoys both behind-the-scenes organization and front-facing customer service, this role offers the best of both worlds.About UsIndian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region.At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.Why Join The RiverWhen you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.What We OfferWe are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package:Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverageRetirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plansWork-Life Balance: Generous paid vacation, personal, and sick leavePerks & Discounts: Reduced rates on services and access to local attraction discountsGrowth & Development: Professional development opportunities, leadership training, and career advancement pathwaysJOB SUMMARY:Under general supervision, this position coordinates efficient public services at the Miley Library. Duties include: providing administrative support for Learning Resources, such as budgeting and record maintenance; submitting orders, managing materials and supplies, and providing high quality customer service to library patrons including students, staff, faculty, and community members.SPECIFIC DUTIES AND RESPONSIBILITIES:Provides support to the Director in the supervision of the public services staff, including staff training, scheduling public service desk shifts, developing new procedures to improve customer service, resolving escalated customer issues, and motivating library staff to meet goalsCollaborates with faculty librarians and the Director to develop and implement public service projects and programming.Serves as a part of the College library public service team, which includes providing excellent customer service to all library patrons and assisting students with basic technology questions.Provides budgetary and purchasing support to the Libraries, which includes preparing library budget requests; verifying procurement card transactions; creating requisitions; preparing spend authorizations and expense reports; managing purchase orders and encumbrance balances; reconciling accounts; preparing library invoices for payment approval; and entering transactions into Workday, among other tasks.Collects data and prepares reports on library usage.Completes all other duties and responsibilities as assigned.QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:Associate degree from an accredited institution;Exceptional customer service, time management, organizational, and interpersonal skills;Knowledge of standard budgeting, purchasing, and receiving procedures.Knowledge of library operations and library resources.Understanding of FERPA, HIPPA, and other laws and college policies requiring confidentiality.Proven knowledge of Microsoft Office and Windows-based computer applications; knowledge of applications including computer applications used by the College and the library.Ability to be accurate, pay attention to details, be self-motivated, make decisions, be diplomatic, work independently as well as with others, and use sound judgement.This position includes some night and weekend shifts, as scheduled.PHYSICAL DEMANDS:This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.ADDITIONAL EXPECTATIONS:Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.ClassificationStaffSupervisoryNoFLSA ExemptYesEmployment TypeRegularCompensation and Application DeadlinePay range starts at: $43,865.32. All salary calculations start at the minimum salary and will be based on the candidate's education and experience | Open until filled.