Library Admin & Finance Clerk — Cash, Purchases & Ops

Librarylinknj; Middletown, Northern (NJ, KY); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Paid Time Off

Healthcare – Dental, Medical, Vision,

Job summary

Middletown Township Public Library in Middletown, NJ, seeks a full-time Account Clerk/Library Assistant to support the Administration Office. The role handles daily cash receipts, purchase orders, inventory, and suppliers, with backup support at public service desks as needed.

Under the Library Director, you will manage cash, assist the Finance Clerk, coordinate room reservations, mail, and document scanning, and cross-train to Circulation or Children’s Desk to ensure smooth library operations.

Qualifications

• Experience using Edmunds Financial software.
• Proficient in Word and Excel; comfortable with Google Workspace.

Responsibilities

• Prepares daily cash receipts from circulation desks (fines, copier fees, donations)
• Assists the Finance Clerk with purchase requisitions and purchase orders for library supply orders, communicating with vendors as needed
• Keeps an updated inventory of all office supplies and when reorders are needed
• Collaborates with administrative staff and building maintenance supervisor as needed
• Handles room reservation requests for use of the Library Community Room and other Library spaces
• Facilitates the requests for both the lobby bulletin board and monthly charitable donation boxes
• Supports the ongoing scanning of administrative and board documents into the RIM system
• Fills in on the Circulation or Children’s Desk as needed once cross-trained
• Reviews and distributes all mail and handles correspondence
• Other duties as assigned.

Tools

Edmunds Financial software

Microsoft Word

Excel

Google Workspace

Job description

Middletown Township Public Library in Middletown, NJ, seeks a full-time Account Clerk/Library Assistant to support the Administration Office. The role handles daily cash receipts, purchase orders, inventory, and suppliers, with backup support at public service desks as needed.

Under the Library Director, you will manage cash, assist the Finance Clerk, coordinate room reservations, mail, and document scanning, and cross-train to Circulation or Children’s Desk to ensure smooth library operations.