Legislative Policy Intern

Arizona Department of Administration; Phoenix (AZ); Hybrid; USD 21,000 - 25,000; Part time

Benefits offered by this job

Hybrid remote scheduling

Job summary

Arizona State Land Department seeks a Legislative Policy Intern to support its legislative team by monitoring state, local, federal, and tribal government relations. You will draft summaries, track bills, and assist with administrative tasks, meetings, and inquiries.

Interns work part-time (under 20 hours weekly), with flexible scheduling when the Legislature is not in session, and potential hybrid remote work within Arizona.

Qualifications

• Knowledge of the state legislative process and current affairs.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to draft summaries and track legislation.

Responsibilities

• Listen to hearings and take notes on bills the department monitors.
• Monitor state legislation impacting the department and communicate updates.
• Prepare summaries and coordinate stakeholder meetings.
• Perform data entry and routine clerical tasks.

Skills

Verbal communication

Written communication

Time management

Organization

Google Workspace

Microsoft Teams

Slack

Zoom

Data entry

Education

Bachelor’s degree in Government/Political Science/Public Affairs/Law

Tools

Microsoft Word

Microsoft Excel

PDF/Zip conversion

Google Workspace

Microsoft Teams

Slack

Zoom

Job description

LAND DEPARTMENT

Since its inception in 1915, the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary entitled to approximately 87% of the land and receiving close to 90% of State Trust Land revenues. Through the application of sound stewardship, and effective business management principles, the Land Department can succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizona’s future. Are you ready to join us in our mission? For general information, visit our website: www.azland.gov

1110 W. Washington St, Phoenix, AZ 85007

Legislative Policy Intern

Job Location: 1110 W. Washington St. Phoenix, AZ 85007

Salary: $15-$18 hourly

Grade: 4

Closing Date: Open until filled

Job Summary

Under the direction of the Legislative Policy Administrator and staff, the intern supports the legislative team on state, local, federal and tribal government relations matters, while also providing minor support to the Public Information Officer (PIO) at the Arizona State Land Department. Core responsibilities include assisting with administrative tasks, scheduling stakeholder meetings, and drafting correspondence for department inquiries. The intern will actively support the agency by researching policy issues, tracking bills, drafting summaries, and attending hearings, providing an invaluable firsthand look at the legislative process.

Interns are hired on a temporary basis and are typically part-time (under 20 hours weekly). This position offers schedule flexibility when the Legislature is not in session (July 1 to January 10), but requires set, pre-approved hours during the legislative session (January 11 to June 30). Since your presence may be required on short notice, scheduling non-essential travel during this time is strongly discouraged, though not strictly prohibited. Interns are not benefit eligible and work at the discretion of the appointing authority. Interns may be employed through their approved assignment or until the department determines that the work is no longer required, subject to funding availability.

Job Duties

• -Listen to committee hearings and take notes on bills the department is monitoring.
• -Monitor state legislation impacting the department.
• -Managing the database used for tracking bills and communicating the status of the database to the staff on a regular basis.
• -Monitoring Legislative Committee calendars and communicate the upcoming hearings to the staff on a regular basis.
• -Communicating with legislators, lobbyists, constituents, and the general public.
• -Assist in coordinating stakeholder meetings.
• -Responding to department inquiries.
• -Attending legislative and committee hearings, taking notes, and preparing summaries of key discussions and information.
• -Performing a range of clerical and administrative duties, including data entry, managing incoming mail, and other general office operations.
• -Other duties as assigned.

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• -Basic understanding of the state legislative process
• -Intermediate understanding of Microsoft Office applications (Word, Excel, etc.)
• -Converting documents into PDFs and Zip files
• -Basic office skills (using a copy machine, filing, data entry, etc.)
• -Utilizing platforms like Microsoft Teams, Slack, and Zoom for virtual meetings and instant messaging

Skilled in:

• -Verbal and written communication
• -Time management and organization
• -Navigation and use of Google Workspace including email, Calendar, Meets, Drive, Docs, Sheets, and Chat.

Ability to:

• -Multitask and prioritize assignments
• -Perform the essential job functions as outlined
• -Work collaboratively with office staff, legislators and/or organizations/agencies on legislative-related issues

Selective Preference(s)

• -Bachelor's Degree in Government, Political Science, Public Affairs/Administration and Law.
• -Experience working in a fast-paced office environment with multiple deadlines.
• -Legislative policy and research experience.

Pre-Employment Requirements

• -Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.)

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• -Work with a creative, collaborative team of people who enjoy sharing their knowledge and experience.
• -Gain valuable experience working in a State Agency.
• -Upon successful completion of the required training and probationary period, this position may offer the ability to work a hybrid remote work schedule, based upon the department's business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Miscellaneous information

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.