Legislative Aide (Republican Caucus)

State of Ohio; Columbus (OH); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical Coverage

Dental, Vision and Basic LifeInsurance

Paid time off and 11 holidays per year

OPERS retirement system

Job summary

Ohio House of Representatives is seeking an Administrative Support role to provide office support for a district representative, manage scheduling, mail and phone handling, and assist with constituent inquiries. The position involves drafting letters and speeches, maintaining files, and coordinating travel for the member.

The role requires a Bachelor’s degree or two years of relevant legislative experience, strong communication skills, and the ability to work across committees and with staff at

Qualifications

• Interacts professionally with members, peers, constituents and the general public
• Maintains a professional demeanor in any and all circumstances
• Understands legislative process and terminology
• Communicates effectively both orally and in writing
• Travels
• Experience with Microsoft Office

Responsibilities

• Manages the daily operations of the district office at the Riffe Center
• Answers and screens telephone calls to the district office at the Riffe Center
• Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse
• Prepares documents and copies materials for member and constituents for legislative meetings
• Drafts various writing assignments on behalf of the representative (e.g., letters, speeches, press releases, general correspondence)

Skills

Administrative Support/Services

Education

Bachelor’s degree or two years of relevant legislative experience

Job description

Organization: House of Representatives

Work Location: 77 South High Street, 12th Floor, Columbus, Ohio, 43215-6111, United States

Compensation: $51K

Schedule: Permanent - Full Time

Work Hours: 8:30 - 4:30

Classified Indicator: Unclassified

Union: Exempt from union

Primary Job Skill: Administrative Support/Services

Who We Are

The Ohio House of Representatives is the lower chamber of the General Assembly. Alongside the Ohio Senate, it forms the legislative branch of the Ohio state government and works alongside the Governor of Ohio to create laws and establish a state budget. Legislative authority and responsibilities of the Ohio House of Representatives include passing bills on public policy matters, setting levels for state spending, raising and lowering taxes, and voting to uphold or override gubernatorial vetoes.

What You'll Do

Summary of Position: Provides office support for a representative. Provides scheduling, mail and telephone handling and file maintenance services and handles constituent inquiries. May draft legislation. Tracks progress of legislation for representative.

Essential functions include:

1. Manages the daily operations of the district office at the Riffe Center
2. Answers and screens telephone calls to the district office at the Riffe Center
3. Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse
4. Prepares documents and copies materials for member and constituents for legislative meetings
5. Organizes and plans meetings and attends with member when needed
6. Greets visitors in the Riffe lobby on behalf of the member and escorts them to the members office
7. Opens, sorts and responds to district mail delivered to the House and coordinates outgoing mailings
8. Drafts various writing assignments on behalf of the representative (e.g., letters, speeches, press releases, general correspondence)
9. Organizes and maintains files, both electronic and paper, per the record retention schedule
10. Takes notes of meetings, prepares minutes and writes reports
11. Handles constituent information requests and constituent problems with state and local officials and employees and tracks them in the CMS database
12. Schedules member and makes travel arrangements
13. Processes commendations in coordination with LSC, retrieves them from the Clerk’s Office at the Statehouse and mails them through the House mailroom at the Riffe Center
14. Assists with legislative research, coordinates the drafting of bills with LSC and tracks legislation sponsored by or of interest to the member
15. Serves as a contact between his/her assigned member and caucus policy and communication staff
16. Assists with constituent outreach to the member’s district, including traveling to the member’s district
17. Completes other duties as assigned

Preferred Qualifications

• Bachelor’s degree or two years of relevant legislative experience

Benefits

• Medical Coverage
• Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan
• Dental, Vision and Basic Life Insurance
• Dental, vision and basic life insurance premiums are free
• Time Away From Work and Work/Life Balance
• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave
• Ohio Public Employees Retirement System
• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of his/her salary towards his/her retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
• Downtown Parking
• Childbirth/Adoption leave
• Deferred Compensation
• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

The Ohio House of Representatives is an equal opportunity employer.

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

Knowledge Skills and Abilities:

• Interacts professionally with members, peers, constituents and the general public
• Maintains a professional demeanor in any and all circumstances
• Understands legislative process and terminology
• Tactfully handles sensitive issues and maintain confidentially
• Understands state government
• Communicates effectively both orally and in writing
• Multitasks and prioritize work to meet deadlines
• Understands supervisory/management concepts and principles
• Travels
• Experience with Microsoft Office

ADA Statement:

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.