Legal Workflow Coordinator - 2nd shift (Onsite)

RRD Company; Phoenix (AZ); Hybrid; USD 30,000 - 36,000; Full time

Job summary

RRD Company is seeking a Legal Workflow Coordinator for the 2nd shift to handle word processing projects onsite in Phoenix, AZ. The role requires strong clerical experience, fast typing, and excellent communication to manage document formatting, proofreading, and file conversions.

You will coordinate workloads, interface with requesters, and ensure timely delivery of assignments while maintaining software proficiency and adhering to quality standards.

Qualifications

• Minimum typing speed of 60 wpm with 95% accuracy.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent verbal and written communication skills.
• High school diploma or equivalent; Bachelor's degree or 2+ years of legal experience preferred.

Responsibilities

• Serve as the primary point of contact for incoming requests to the department for word processing tasks (formatting, proofreading, editing, styling, printing, saving as PDF).
• Coordinate, assign, distribute, track and expedite workload within the department.
• Interface with requesters to gather detailed information for assignments.
• Analyze requests to determine execution methods and engage appropriate resources.
• Direct requests to proper resources and coordinate with local and off-site office services.
• Assist with proofreading and quality control during heavy volume periods.
• Deliver projects within negotiated timeframes.
• Maintain knowledge of firm-supported software packages.
• Perform other duties and assist with special projects as assigned.

Skills

Typing 60 wpm

Communication skills

Overtime flexibility

Fast-paced environment

Education

High school diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

Job description

Legal Workflow Coordinator - 2nd shift (Onsite)

• Full-time
• Compensation: up to USD 26.31 - hourly

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Must be able to commute to Phoenix, AZ

Must have strong clerical administrative experience formatting in MS Word

Schedule:3pm - 11:30pm, Sunday - Thursday

Training: Monday - Friday, 9AM - 5PM (6 weeks)

Fully Onsite

Responsibilities:

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department
• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
• Direct requests to proper resources and coordinate with local and off-site office services
• Assist with proofreading tasks and quality control analysis during heavy volume periods
• Deliver projects within a reasonable, negotiated timeframe
• Perform other related duties and assist with special projects as assigned
• Maintain thorough knowledge of all firm-supported software packages
• Other duties as assigned
  • Ability to work in a fast-paced environment and meet pressing deadlines
  • Ability to produce quality work product
  • Minimum typing speed of 60 wpm with 95% accuracy
  • Excellent verbal and written communication skills
  • Flexibility to work overtime as required
  • High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred
  • Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
  • Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
  • Prior document processing experience in a team environment
  • Knowledge of legal terminology preferred but not required

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typicall…