Legal Team Assistant

Fox Rothschild; Seattle (WA); On-site; USD 70,948,000 - 79,887,000; Full time

Job summary

Fox Rothschild LLP in Seattle, WA seeks a Legal Team Assistant to provide administrative support to attorneys office-wide and to internal teams, ensuring efficient handling of documents, expenses, and client files. The role requires strong MS Office skills, 60+ wpm keyboarding, and the ability to manage multiple priorities in a fast-paced firm environment while maintaining confidentiality.

This position backs up the front desk and coordinates with CST, ARC, and other assistants to deliver

Qualifications

• Minimum three years in a law firm environment preferred.
• Proficiency in MS Office and document management.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to attorney teams and internal groups.
• Print, assemble exhibits, scan invoices, process expenses and filing.
• Prepare materials for delivery and maintain client case files.

Skills

Strong verbal and writtencommunication

Keyboarding 60 wpm

Multitasking

Judgment and discretion

Independent work

Professional demeanor

Customer service

Education

Associate’s Degree preferred

High School Diploma or equivalent

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

Essential Functions

Provide administrative support to attorney teams office-wide, including, but not limited to, the following:

• Assist with printing and assembly of large print requests (i.e., trial exhibits);
• Scan and process third party vendor invoices;
• Process attorneys’ expenses as needed;
• Ensure proper indexing and filing of both paper and electronic documents into the firm’s official hard copy files and iManage database;
• Process new business intake requests from conflict search through issuance of engagement letter;
• Prepare materials for overnight/mail service deliveries;
• Create and maintain original and electronic client case files, including using appropriate recordkeeping software;
• Search and review electronic document files for specific requests and circulate to appropriate parties per instructions;
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

Additional Functions

• Other related duties, as assigned;
• Main backup to the front desk and all front-end activities;
• Understanding of all Records processes.

Education

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

• Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.
• High School Diploma or equivalent required

Experience

• Minimum of three (3) years related experience in a law firm environment preferred.

Knowledge, Skills, & Abilities

• Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
• Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
• Keyboarding skills of 60 wpm or higher required.
• Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
• Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Work Environment & Physical Demands

• This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to, computers, telephones, printers, and copiers.

Physical Requirements

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

Compensation & Benefits

The salary range for this position applies to the respective listed location. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimate of the current range for this position is:

• Seattle: $24.76/hr - $27.88/hr

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com)

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department, [e-mail].