Legal Support Team Assistant

Lathrop GPM LLP; Minneapolis (MN); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off (PTO)

Parental leave

Short/long term disability

Job summary

Lathrop GPM LLP in Minneapolis, MN seeks a Legal Support Team Assistant (LSTA) to provide administrative support to legal teams, under supervision of the Supervisor of Administrative Services. The role emphasizes teamwork, accuracy, and meeting deadlines in a hybrid working environment.

The successful candidate will handle document management, time entry, travel arrangements, and major mailings, while ensuring quality and compliance with firm standards.

Qualifications

• High school diploma or equivalent required.
• 1 year of professional office experience preferred.
• Strong organization and attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Use BigHand to receive, prioritize, track, and manage requests per workflows.
• Route requests to appropriate queues and meet deadlines.
• Provide status updates to support workflow visibility and service quality.
• Draft routine correspondence; assist with proofreading legal documents.
• Coordinate travel, meetings, and conference room reservations; manage mailings and filings.

Skills

MS Outlook

MS Word

Adobe PDF Pro

Database systems

Education

High School Diploma or equivalent

Associate Degree or Post-High School studies

Tools

BigHand

Job description

Description

Lathrop GPM, one of the nation's leading law firms, has an immediate opening for a Legal Support Team Assistant (LSTA) in our Minneapolis, MN location. The Legal Support Team Assistant, under direct supervision of the Supervisor of Administrative Services, provides administrative assistance to legal support teams in the Legal Administrative Assistant group. The Legal Support Team Assistant works collaboratively and cooperatively with others in the office and throughout the firm. Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Chicago, Dallas, Denver, Kansas City, Los Angeles, Minneapolis, Overland Park, St. Cloud, St. Louis, San Jose, Redwood Shores and Washington, D.C. Our clients are at the heart of everything we do. We offer a competitive compensation and benefits package, and a professional, challenging, yet comfortable hybrid working environment.

Workflow & Task Management (BigHand)

• Utilize BigHand to receive, prioritize, track, and manage work requests in accordance with established workflows and service standards.
• Ensure work requests are routed appropriately and completed accurately within established deadlines.
• Maintain accurate and timely status updates to support workflow visibility, efficiency, and service excellence.
• Collaborate with team members to balance workloads and ensure timely completion of assigned tasks.
• Monitor and follow up on open requests to ensure deadlines, quality standards, and service expectations are met.
• Communicate effectively through BigHand and other firm systems to clarify requests, provide updates, and support a team-based service model.

Administrative and Legal Support

• Draft routine correspondence and assist with proofreading and editing legal documents for accuracy, formatting, and completeness.
• Assist with document and matter management functions, including electronic filing, file opening and closing, conflict check processing, matter intake, engagement letter preparation, and maintenance of client and contact information.
• Prepare expense reimbursements and process invoice payments.
• Enter, review, and edit attorney time entries in the firm's timekeeping system.
• Coordinate travel arrangements, schedule appointments, conference calls, meetings, and conference room reservations.
• Assist with major mailings, filings, and closings by organizing materials, preparing copies, assembling binders, and coordinating related administrative tasks.
• Sort, scan, distribute, and route incoming mail and electronic correspondence.
• Perform other duties and special projects as assigned.

Requirements

• High School Diploma or equivalent
• One year prior professional office experience
• Well organized and detail- oriented
• Ability to communicate effectively and professionally, both orally and in writing, with colleagues, clients, and vendors, using sound judgment, tact, and exceptional attention to grammar, punctuation, and overall written quality
• Strong aptitude and understanding of basic PC and Software applications, including the ability to effectively utilize MS Outlook, Word, Adobe or PDF Pro, and other designated database systems
• Ability to edit and proofread documents
• Ability to work in a fast-paced environment with changing work priorities while simultaneously managing multiple tasks

Preferred Requirements

• Prior law firm experience
• Associate Degree or Post-High School studies

Current anticipated salary range for applicants as required by applicable state law in MN is $45,000 - $60,000 depending on experience, actual salary will vary and may be above or below the range. Full comprehensive benefit plan including health care, retirement plan and paid days off, including PTO, parental leave, and short/long term disability.

The application window is anticipated to close on or after October 21, 2026.

We celebrate and support diversity and the benefits it brings to our workplaces, clients and communities. We are proud to be an equal opportunity and affirmative action workplace employer. It is the employment policy and practice of Lathrop GPM to recruit and hire employees without discrimination because of race, color, sex, gender, religion, age, national origin, military status, genetic information, disability, sexual orientation, gender identity or any other status protected by applicable law.

Lathrop GPM LLP offers a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment. Lathrop GPM does not accept unsolicited resumes from recruiting agencies. Any resume submitted to any employee of Lathrop GPM without prior approval from an HR Manager will be considered unsolicited and the property of Lathrop GPM.

EOE/M/F/D/V NO PHONE CALLS