Legal Support Supervisor II

State of California; California (MO); On-site; USD 85,000 - 110,000; Full time

Job summary

The State of California seeks a Legal Support Supervisor II to lead a large legal support team and ensure quality service across the office. This 12-month limited-term appointment may become permanent.

Under the general direction of a higher supervisor, you will supervise a substantial group of legal staff and clerical personnel, coordinating workload and procedures. You will disseminate policy updates, conduct staff meetings, and collaborate with attorney staff.

Qualifications

• Ability to work independently, positively, cooperatively, and tactfully with staff and management.
• Demonstrated initiative and willingness to assume increased responsibility.
• Ability to write and communicate effectively.
• Use of tact, discretion and high degree of professionalism in dealing with confidential and sensitive issues.
• Excellent organizational skills and good computer skills.
• Ability to demonstrate excellent attendance and punctuality.

Responsibilities

• Supervise approximately two or more Legal Support Supervisors I, with staff totaling 25+ legal secretaries and clerical personnel.
• Plan, organize and assign legal secretarial teams and clerical staff to support the legal staff.
• Supervise the planning and flow of work; reassign staff to meet workload changes; develop operating procedures.
• Direct staff in the preparation of manuals and perform a wide range of administrative duties for a large legal office.
• Disseminate policy changes to support staff; hold team meetings and meet with attorney staff to discuss staff efforts and quality of service.
• Complete ongoing reports and special projects delegated by the Office Manager or Statewide Manager, including training, ergonomic evaluations, recruiting and hiring support personnel, and probationary actions.
• Counsel employees and approve management in budget materials; monitor training efforts and ensure staff development.

Skills

Ability to work independently

Initiative

Written and verbal communication

Discretion and professionalism

Organizational skills

Attendance and punctuality

Job description

Important Information:This is a 12-month limited-term appointment with the possibility of becoming permanent. Under the general direction of Supervisor II and the immediate supervision of the Supervisor I, the Legal Support Supervisor II will supervise approximately two or more Legal Support Supervisors I, as staff of 25 or more legal secretaries, executive support, two or more supporting clerical, and related general office services. The Legal Support Supervisor II will plan, organize, and assign legal secretarial teams and clerical staff in providing legal and clerical services to the legal staff; supervisor the planning and flow of work; assign and reassign staff to meet changing workload conditions; plan, review, evaluate, and recommend changes of operating procedures and through subordinates, direct their implementation of the preparation of manuals, and perform a wide variety of administrative duties to maintain the support functions of a large legal office.

The Legal Support Supervisor II will also disseminate changes in policy and procedures to support staff on a regular basis; hold team/staff meetings and meet with attorney staff to discuss the efforts of the support staff to provide quality service. Additional duties include but are not limited to: complete ongoing reports and special projects as delegated by the Office Manager or Statewide Manager such as career counseling, training, and ergonomic evaluations and recruiting and hiring support personnel, including subordinate supervisors. They will also assure that support employees receive adequate training and monitor continuing training efforts; approve probationary reports of performance and take or recommend appropriate personnel action; counsel employees; approve Manager or Statewide Manager in preparing budget materials.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SUPPORT SUPERVISOR II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work independently, positively, cooperatively, and tactfully with staff and management
• Demonstrated initiative and willingness to assume increased responsibility
• Ability to write and communicate effectively
• Use of tact, discretion and high degree of professionalism in dealing with confidential and sensitive issues
• Excellent organizational skills and good computer skills
• Ability to demonstrate excellent attendance and punctuality