Legal Support Staff

First Judicial District Attorney's Office N.M.; Santa Fe (NM); On-site; USD 32,000 - 45,000; Full time

Job summary

The First Judicial District Attorney's Office N.M. is seeking a Legal Support Staff member to provide essential administrative and legal support in Santa Fe and Espanola.

You will organize case files, format documents, manage calendars, and track court deadlines to ensure timely filings. Daily tasks include data entry into case management systems, responding to inquiries from the public and partner agencies, coordinating witness communications, and assisting with document filing and records.

Qualifications

• Strong administrative and organizational skills for file maintenance and scheduling.
• Proficiency with computer applications and databases used in legal/government settings.
• Effective written and verbal communication for interaction with attorneys, staff, law enforcement, and the public.
• Attention to detail and accuracy in handling confidential documents.
• Ability to manage multiple priorities and meet court/office deadlines.
• Commitment to confidentiality and respectful, inclusive service.

Responsibilities

• Organize case files and prepare/format legal documents.
• Manage calendars and court deadlines; data entry into case management systems.
• Respond to inquiries from the public and partner agencies; coordinate witness and victim communications.
• Assist with document filing and record maintenance; support trial prep with exhibits and logs.
• Ensure documentation is complete, accurate, and accessible; uphold fairness and accountability.

Skills

Administrative skills

Organizational skills

Data entry

Verbal communication

Written communication

Document management

Scheduling

Confidentiality

Education

High school diploma or equivalent

Legal studies/certificates beneficial

Tools

Case management software

Office productivity tools

Job description

The Legal Support Staff role is a full-time, on-site position located in Santa Fe, New Mexico and Espanola, New Mexico. This role provides administrative and legal support to attorneys and other office personnel, including organizing case files, preparing and formatting legal documents, and managing calendars and court deadlines. Daily responsibilities may include data entry into case management systems, responding to inquiries from the public and partner agencies, coordinating witness and victim communications, and assisting with document filing and record maintenance. The position also supports trial preparation by assembling exhibits, maintaining evidence logs, and ensuring all required documentation is complete, accurate, and accessible. Legal Support Staff contribute to efficient office operations and help uphold the office's commitment to fairness, accountability, and service to the community.

Qualifications

• Strong administrative and organizational skills, including document management, file maintenance, and scheduling.
• Proficiency with computer applications and databases commonly used in legal or government settings.
• Effective written and verbal communication skills for interaction with attorneys, staff, law enforcement, and the public.
• Attention to detail and accuracy in preparing, proofreading, and handling legal and confidential documents.
• Ability to work in a fast-paced environment, manage multiple priorities, and meet court and office deadlines.
• Commitment to confidentiality, ethical conduct, and respectful, inclusive service to diverse communities.
• Previous experience in a legal, criminal justice, or public sector environment is preferred.
• High school diploma or equivalent required; college coursework or a certificate in legal studies, criminal justice, or a related field is beneficial.