Legal Support Assistant

DLA Piper LLP; Washington; Hybrid; USD 40,000 - 51,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k)

Job summary

DLA Piper LLP in Washington, DC is hiring a Legal Support Assistant with a hybrid schedule. This entry-level role supports the Legal Support Services team with document production, proofreading, filing, and general administrative tasks for lawyers and staff.

Responsibilities include preparing and editing documents, managing calendars and travel, basic research, and ensuring confidentiality. Requires a High School Diploma or GED and about 1 year of clerical experience in a professional setting.

Qualifications

• High School Diploma or GED.
• About 1 year of experience performing basic office and clerical duties in a law firm or professional service organization.

Responsibilities

• Receives assignments within LegalSupportSuite and works with team to ensure timely completion.
• Prepares, edits and proofs a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations.
• Monitors and completes work assignments through the firm software delegation tool.
• Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks and opens new client/matters, calendaring, travel arrangements and document organization.
• Files documents using the electronic system.
• Assists with research for projects and pulling documents.
• Moves between teams to assist with projects while prioritizing deadlines.
• Serves as a point of contact for LSS teams and timekeepers on administrative tasks.
• Uses firm technology to conduct document searches and uploads to e-Rooms/web rooms with proper naming.
• Remains current in technical skills through courses and training.
• Other duties as assigned.

Skills

Microsoft Office

Verbal communication

Written communication

Organization

Education

High School Diploma or GED

Tools

Firm software delegation tool

Job description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

The Legal Support Assistant is an entry-level position and a member of the Legal Support Services team (LSS) who works in the LegalSupportSuite. As a Legal Support Assistant, working in collaboration with and in support of the firm’s strategic initiatives, you will provide effective and streamlined services to lawyers and business professionals in the firm and work collaboratively with Legal Support Services team members and other firm departments. Working within the LegalSupportSuite, you will handle a broad range of administrative tasks, document production and other support-related projects as needed.

Location

This position is located in our Washington, DC office and offers a hybrid work schedule.

Responsibilities

• Receives assignments within LegalSupportSuite and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work. Collaborates with peers to provide team support and coverage.
• Prepares, edits and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations. May require use of transcription/dictation equipment.
• Monitors, accepts and completes work assignments through firm software delegation tool.
• Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks and opens new client/matters, calendaring, travel arrangements and document organization.
• Files documents using electronic system.
• Assists with research for projects, pulling documents and other related tasks.
• Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines.
• Serves as point of contact for LSS teams and timekeepers on administrative, document production and practice specific tasks.
• Performs a variety of tasks utilizing the firm's technology. Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols.
• Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate.
• Other duties as assigned.

Desired Skills

Must have basic knowledge of Microsoft Office. Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis. Must have a professional demeanor and strong work ethic. Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills. Must work effectively in a fast-paced environment. Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team. Must maintain confidentiality and demonstrate strong professional judgment.

Minimum Education

• High School Diploma or GED.

Minimum Years of Experience

• 1 year of experience performing basic office and clerical type duties in a law firm or professional service organization.

Essential Job Expectations

• Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
• Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
• Meet deadlines, manage competing priorities, and commit to meeting high standards.
• Comply with firm policies and procedures.
• Maintain confidences as required in a law firm environment.

Physical Demands

Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects. The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.

If you have a request for an accommodation during the application process, please contact [e-mail].

This position is not eligible for immigration sponsorship or support.

Compensation and Benefits

The firm’s expected hiring range for this position is $29.26 - $37.30 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.