Legal Support Assistant

Foster, Swift, Collins & Smith PC; Southfield (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Foster, Swift, Collins & Smith P.C. is seeking a Legal Support Assistant to join our Southfield office. This entry-level role supports attorneys in a fast-paced environment, handling documentation and scheduling.

The position emphasizes organization, confidentiality, and teamwork. You'll gain practical experience with document preparation, deadlines, and client services in a supportive firm culture. We offer full-time employment with comprehensive benefits and opportunities for growth in

Qualifications

• High school diploma or GED required; Associate’s degree is a plus.
• At least two years of administrative experience, preferably in a professional environment.
• Proficient with MS Office applications (Word, Excel, Outlook).
• Detail-oriented and reliable with confidentiality.
• Strong organizational and time-management skills.
• Ability to collaborate with attorneys and staff.

Responsibilities

• Draft, proofread, format, file, and send legal documents.
• Track deadlines and inform attorneys of key dates.
• Use firm systems including document management, Office 365, and Adobe Acrobat.
• Open new client matters, perform conflict checks, and set up files.
• Maintain and organize client files and closing binders.
• Manage attorney calendars, draft routine correspondence, schedule meetings.
• Assist with pre-bills and billing activities.
• Provide in-office support for remote assistants.
• Support team and communicate with clients and stakeholders.

Skills

MS Office

Attention to detail

Time management

Communication skills

Confidentiality

Education

High school diploma or GED

Associate’s degree (preferred)

Tools

Office 365

Job description

Legal Support Assistant Location: Southfield Office

Foster, Swift, Collins & Smith P.C. is seeking a Legal Support Assistant to join our team. This is a full-time opportunity for an entry level legal support professional who thrives in a fast-paced environment and excels at meeting the demands.

Key Responsibilities

• Document Preparation: Draft, update, proofread, transcribe, format, file, and send legal documents, including pleadings, agreements, estate planning documents, business transaction documents, real estate closing documents, correspondence, invoices, and other documents as needed.
• Deadline Management: Track and communicate key dates to attorneys and stakeholders, ensuring timely task completion.
• Technology Utilization: Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, time/billing software, and office equipment (scanners, copiers, fax machines, copitrack, postage meter).
• Client & Case Management: Assist with opening new client matters, conflict checks, engagement letters, matter setup, file maintenance, and proper file closure following firm protocols.
• File Maintenance: Maintain, scan, label, inventory, organize, and close client files per policy; assist with compiling closing binders, estate planning binders, and corporate minute books.
• Administrative Duties: Manage attorney calendars, schedule appointments, draft routine correspondence, prepare and schedule conference rooms, handle electronic filing and e filings, order lunches, and maintain overall office organization.
• Attorney Support: Assist with business development reimbursement requests, time entry for attorneys, large copy/scanning projects, and provide in office support for remote legal assistants.
• Billing Assistance: Review, proofread, and edit pre bills according to attorney instructions.
• Document Execution & Notarization: Witness and notarize document signings and submit documents for recording as needed.
• Team Collaboration: Provide support to other legal assistants and perform additional administrative tasks as needed.
• Communication: Demonstrate effective and professional communication skills—both verbal and written—when interacting with clients, attorneys, colleagues, and other stakeholders.
• Meetings & Training: Attend staff meetings and trainings; complete required learning assignments.
• Other Duties: Perform other job duties as assigned.

Backup Front Desk Receptionist:

Perform all receptionist duties (open/close office, answer phones, greet clients, keep the office tidy). Scan and distribute mail. Communicate with clients in person, over the phone, and via email. Prepare/schedule conference rooms. Assist with Zoom and MS Teams conferences.

Why Join Foster Swift?

At Foster, Swift, Collins & Smith, we prioritize our employees' well-being and professional growth. We offer:

• Comprehensive Benefits: Affordable medical, dental, and vision insurance, company-paid life insurance, short- and long-term disability coverage, and a 401(k) plan.
• Additional Perks: Flexible voluntary benefit options to address your personal needs.
• Professional Environment: Work with a collaborative and supportive team dedicated to delivering legal excellence and outstanding client service.

With over 100 years of history, Foster Swift serves businesses, municipalities, families, and individuals across Michigan, the nation, and beyond. Our conveniently located offices in Lansing, Grand Rapids, Southfield, Holland, and St. Joseph allow us to provide unmatched legal expertise.

Commitment to Diversity

Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws.

Requirements

• Education: Must have a high school diploma or G.E.D. Associate’s degree is a plu
• Experience: Must have at least two years of administrative experience, preferably in a professional environment.
• Skills:
  • o Must demonstrate basic computer skills.
  • o Familiar with MS Office Applications (Word, Excel, Outlook).
  • o Must be detail-oriented.
  • o Must be able to perform the essential functions of the job with or without reasonable accommodation.
• Professionalism: Must be reliable, trustworthy, and able to maintain confidentiality.
• Prioritization: Must demonstrate effective organizational and time management skills, including the ability to manage competing priorities.
• Teamwork: Must have effective communication skills and ability to collaborate effectively with staff and Attorneys.