Legal Support Assistant

Wilson Elser - Business & Legal Professionals; Portland (OR); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discounts

Job summary

Wilson Elser is seeking a Legal Support Assistant for its Portland, OR office. This entry‑level role supports attorneys and the administrative team in a fast-paced law firm setting. The position offers a flexible, hybrid work arrangement and opportunities to grow within the legal profession.

The candidate will handle reception tasks, billing support, file management, and basic administrative duties while learning legal workflows. Strong communication and organizational skills are essential.

Qualifications

• Strong written and verbal communication skills
• High attention to detail with proofreading
• Ability to manage multiple tasks and meet deadlines
• Comfort handling confidential information with discretion

Responsibilities

• Maintain a clean, organized reception area
• Answer, screen, route, and respond to calls
• Greet visitors in a professional manner
• Open/close client matters
• Receive and route mail and documents
• Organize and maintain files in document management systems
• Assist with client invoicing and billing documentation
• Support vendor bill submissions and check requests
• Research and respond to billing inquiries
• Update information using Excel
• Provide general administrative support

Skills

Communication

Attention to detail

Multitasking

Discretion with confidential info

Education

High school diploma

Tools

Microsoft Office

Document management software

Job description

AtWilson Elser , we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to ourLegal Support Assistantposition in ourPortland Office.

This position offers a flexible, hybrid working arrangement.

The Position

We are seeking a Legal Support Assistant to join our team and serve as a key support resource within a fast-paced law firm environment. This is an excellent entry-level opportunity for someone eager to gain hands‑on experience and grow within the legal profession.

Key Responsibilities:

In this role, you’ll support attorneys and Legal Administrative Assistants while helping maintain a professional and welcoming office environment. Responsibilities include:

• Maintain a clean, organized, and professional reception area
• Answer, screen, route, and respond to incoming phone calls and messages
• Greet, screen, and direct visitors in a professional and welcoming manner
• Assist with opening and closing client matters
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents
• Help organize and maintain physical and electronic files within the firm’s document management systems
• Assist with client invoicing, including submission and verification of billing documentation
• Support the submission of vendor bills and check requests
• Research and respond to client billing inquiries
• Manage and update information using Excel spreadsheets
• Provide general administrative support to the office and team as needed

Qualifications:

• High school diploma or equivalent required
• At least 1 year of administrative or clerical experience in an office setting
• Prior law firm experience is helpful but not required
• Strong written and verbal communication skills
• High attention to detail with excellent spelling, grammar, and proofreading skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Comfort handling confidential information with discretion
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plus
• Willingness to work in person in an office environment

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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California Residents may review our CCPA notice for applicants and employees here.