Legal Support

Protective Life; Birmingham (AL); Hybrid; USD 46,000 - 62,000; Full time

Job summary

Protective Life is seeking a Legal Support Assistant to provide administrative support to attorneys and legal analysts in the corporate legal department, focusing on regulatory compliance matters. The role involves coordinating regulatory filings, deadlines, and documentation with discretion in handling confidential information.

You will manage calendars, assist with regulatory correspondence and filings, maintain organized records, and support audits and special projects.

Qualifications

• Minimum of three years of administrative or legal support experience preferred.
• Experience in a hybrid or in-office professional environment.
• High school diploma or equivalent; associate/bachelor's degree or paralegal studies preferred.

Responsibilities

• Provide administrative support for regulatory compliance activities, filings, submissions, and related legal processes.
• Maintain calendars and tracking tools for regulatory deadlines, filing requirements, action items, and deliverables.
• Assist with preparation, organization, formatting, and submission of regulatory correspondence, filings, reports, and supporting documentation.
• Maintain organized regulatory records and supporting documentation for easy retrieval.
• Prepare, edit, proofread, and format correspondence, reports, presentations, and legal documents.
• Manage electronic and physical files with confidentiality and retention standards.
• Coordinate meetings, including logistics, materials, and follow-up.
• Process invoices, expense reports, and other administrative transactions.
• Serve as a professional point of contact for internal and external stakeholders.
• Support department initiatives, audits, examinations, and special projects.

Skills

Microsoft 365

Adobe

Document management systems

Calendar management

Vendor coordination

Confidentiality

Attention to detail

Education

High school diploma

Associate or Bachelor's degree preferred

Paralegal studies preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Role Overview

The Legal Support Assistant provides administrative support to attorneys and legal analysts within the corporate legal department, with a primary focus on regulatory compliance matters. The role assists with the administrative coordination of regulatory filings, deadlines, documentation, records, and related legal processes. This position requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to effectively manage competing priorities in a fast-paced environment.

Responsibilities

• Provide administrative support for regulatory compliance activities, filings, submissions, and related legal processes.
• Maintain calendars and tracking tools for regulatory deadlines, filing requirements, action items, and deliverables.
• Assist with the preparation, organization, formatting, and submission of Regulatory correspondence, filings, reports, and supporting documentation.
• Maintain organized regulatory records and supporting documentation to facilitate accurate recordkeeping and timely retrieval.
• Prepare, compare (redline), edit, proofread, and format correspondence, reports, presentations, and legal documents.
• Manage electronic and physical files in accordance with records retention and confidentiality requirements.
• Coordinate meetings, including logistics, materials, documentation, and follow-up activities.
• Process invoices, expense reports, and other administrative transactions using internal systems.
• Serve as a professional point of contact for internal business partners, external vendors, and other stakeholders, appropriately routing inquiries and requests.
• Support department initiatives, audits, examinations, and special projects as assigned.

Knowledge, Skills, Attributes

• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and Adobe.
• Experience with document management systems.
• Attention to detail and accuracy, particularly when working with deadlines, and documentation.
• Ability to maintain and monitor detailed calendars, tracking logs, and recurring deadlines.
• Exposure to managing vendor relationships and internal coordination of stakeholders.
• Ability to manage confidential and sensitive information with discretion.

Requirements

• Minimum of three years of administrative or legal support experience preferred, ideally within a legal department, financial services or insurance organization, or other regulated corporate environment (note: minimum 2 years of employment for internal candidates)
• Experience working in a hybrid or in office professional environment.
• High school diploma or equivalent required; associate degree, bachelor's degree, paralegal studies, or other relevant post-secondary education preferred. Relevant professional experience may be considered in lieu of additional education.

Work Schedule

Non exempt position with overtime eligibility. In office position four days per week / one remote workday; with manager approval. Standard business hours.

Compensation

Protective’s targeted compensation for this position is $46k-$62k. Actual salaries may vary depending on factors, including but not limited to, job location, skills, and experience. The range listed is just one component of Protective’s total compensation package for employees. This position also offers additional incentive opportunities through an annual incentive based on individual and Company performance.