Legal Specialist- Criminal Division #JR100413

City of Peoria, Arizona; Peoria (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid Holidays

Paid Vacation

Paid Sick leave

Personal Leave

Bereavement Leave

Arizona State Retirement System

Public Safety Retirement System

Deferred Compensation Program

Major Medical insurance

Life Insurance

Job summary

The City of Peoria, Arizona is seeking a Legal Specialist to provide general legal and clerical support, including creating and maintaining office files, databases, calendars, and budgets. The role includes routing inquiries, handling records, and assisting attorneys with various tasks.

Ideal candidates will have strong organizational skills, the ability to manage multiple tasks and timekeeping, and experience in handling confidential information with discretion.

Qualifications

• High school graduation or equivalency.
• Experience with legal support tasks preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Track progress of criminal cases in a database and report status to supervisors.
• Perform clerical and data entry tasks, draft, file, and timekeeping.
• Answer phones and greet visitors, route questions to appropriate personnel, maintain calendars and records.

Skills

Clerical

Attention to detail

Discretion with confidential info

Organization

Education

High school graduation or equivalency

Job description

Legal Specialist Overview

The purpose of a Legal Specialist is to perform general legal and clerical support duties. This is accomplished by creating and maintaining office files and databases, ordering and maintaining supplies, researching and updating files, answering the phones and door, assisting with questions and routing them to appropriate personnel, maintaining budgets, handling petty cash, and providing support to attorneys. Other duties include duplicating audio and video recordings, maintaining calendars, updating website records, obtaining reports and evidence from police departments, and maintaining classified information and documents.

This position assignment provides the first level of essential clerical support and data entry for the Criminal Division. The position handles a wide variety of functions within the office, including obtaining records, creating cases, handling budget items, ordering supplies, making training and travel arrangements, setting up meetings, handling incoming phone calls and visitors, drafting, filing correspondence and court documents, and timekeeping.

The duty assignment includes specific tasks such as tracking the progress of criminal cases in a database, reporting the status of the assigned prosecution support workload to supervisors and supported attorneys, and performing a variety of clerical and data entry tasks. This duty assignment may also assist with some data entry to assist with tracking the status and disposition of case record files.

This position may also perform a broad range of other general clerial and support duties as assigned, including reading and composing email communications, setting appointments, answering telephone calls, greeting office visitors, or other support duties as assigned.

Education

Minimum Requirements:

• High school graduation or equivalency

Experience

• Up to one (1) year experience

Ideal Candidate Will Have

• One to three years of experience in a responsible clerical or entry-level legal support role comparable to a Legal Specialist.
• Proficiency in using computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records. with a high level of accuracy and attention to detail.
• Ability to handle sensitive or confidential information with discretion and maintain the accuracy and integrity of records.
• Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.
• Completion of coursework in a certificate or associate degree program in legal studies, paralegal studies, or clerical support is preferred.

To view the full job description, work environment and physical demands,

Why Peoria?

Recently voted the 1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees.

About Peoria

The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.

If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then PeoriaisthePlace for you!

Get an inside look at the Culture of Peoria

Professional, Ethical, Open, Responsive, Innovative, Accountable

An Equal Employment Opportunity Agency. Peoria es una Agencia de Igualdad de Oportunidad de Empleo.

• Paid Holidays (12 days per year)
• Paid Vacation
• Paid Sick leave
• Personal Leave
• Bereavement Leave
• Benefits Presentation 2026
• Arizona State Retirement System
• Public Safety Retirement System
• Deferred Compensation Program
• Major Medical insurance (PDF)
• Employer Provided Basic Life Insurance Program
• Optional Voluntary Life Insurance
• Employer Provided Dental Insurance
• Employer Provided Short Term Disability
• Employer Provided Vision (PDF)
• Flexible Spending Account (FSA)
• • Health Care FSA Overview(FSA)
  • • Health Care FSA Carryover
  • Dependent Care FSA Overview
• Optional Accident Insurance (PDF)
• Optional Critical Illness Insurance (PDF)
• Optional Hospital Indemnity Insurance (PDF)
• Optional Pet Plan (PDF)
• Employee Assistance Program (PDF)
• Tuition Assistance Program (PDF)
• Direct Deposit
• Wellness Program