Legal Specialist- Criminal Division

City of Peoria; Peoria (AZ); On-site; USD 34,000 - 50,000; Full time

Job summary

City of Peoria is seeking a Legal Specialist in the City Attorney's Office to provide essential clerical and legal support. You will manage files, databases, calendars, and communications, while assisting attorneys with budgeting, records handling, and case-related tasks.

Strong data-entry skills and discretion with confidential information are required. The role involves gathering records from police departments, routing inquiries, drafting documents, and maintaining timekeeping.

Qualifications

• One to three years of experience in a responsible clerical or entry-level legal support role.
• Proficiency in using computer systems to retrieve, compile, organize, review, redact, duplicate, and distribute digital records.

Responsibilities

• Maintain and organize office files and databases.
• Answer phones and greet visitors; route inquiries to appropriate staff.
• Assist attorneys; manage budgets and petty cash; provide clerical support.
• Duplicate audio/video recordings; maintain calendars; track case progress in databases.
• Obtain reports and evidence from police departments; manage classified information and documents.
• Draft, file, and timekeeping; set up meetings and travel arrangements; supervise data entry.

Skills

Clerical support

Data entry

Attention to detail

Organizational skills

Discretion with confidential info

Education

Certificate or associate degree in legal studies/paralegal studies

Job description

Application Deadline:November 1, 2026Salary Range:Min $24.55 - Mid $30.44 - Max $36.34To view all salary ranges for the City of Peoria, please click here.Department:City AttorneyMinimum Requirements:Education:High school graduation or equivalencyExperience:Up to one (1) year experienceTell me more.....The purpose of a Legal Specialist is to perform general legal and clerical support duties. This is accomplished by creating and maintaining office files and databases, ordering and maintaining supplies, researching and updating files, answering the phones and door, assisting with questions and routing them to appropriate personnel, maintaining budgets, handling petty cash, and providing support to attorneys. Other duties include duplicating audio and video recordings, maintaining calendars, updating website records, obtaining reports and evidence from police departments, and maintaining classified information and documents.This position assignment provides the first level of essential clerical support and data entry for the Criminal Division. The position handles a wide variety of functions within the office, including obtaining records, creating cases, handling budget items, ordering supplies, making training and travel arrangements, setting up meetings, handling incoming phone calls and visitors, drafting, filing correspondence and court documents, and timekeeping.The duty assignment includes specific tasks such as tracking the progress of criminal cases in a database, reporting the status of the assigned prosecution support workload to supervisors and supported attorneys, and performing a variety of clerical and data entry tasks. This duty assignment may also assist with some data entry to assist with tracking the status and disposition of case record files.This position may also perform a broad range of other general clerical and support duties as assigned, including reading and composing email communications, setting appointments, answering telephone calls, greeting office visitors, or other support duties as assigned.The ideal candidate will have:One to three years of experience in a responsible clerical or entry-level legal support role comparable to a Legal Specialist.Proficiency in using computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records. with a high level of accuracy and attention to detail.Ability to handle sensitive or confidential information with discretion and maintain the accuracy and integrity of records.Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.Completion of coursework in a certificate or associate degree program in legal studies, paralegal studies, or clerical support is preferred.To view the full job description, work environment and physical demands, click here.Why Peoria?Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees: Click here to view benefits offered.About PeoriaThe City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you!Get an inside look at the Culture of PeoriaWe are PEORIA!Professional, Ethical, Open, Responsive, Innovative, AccountableApplication Process:Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone.During the selection process, any applicant requiring accommodation for a disability should advise the human resources department at [e-mail] or 623-773-7100.An Equal Employment Opportunity Agency.Peoria es una Agencia de Igualdad de Oportunidad de Empleo.