Legal Specialist- Criminal Division

City of Peoria, Arizona; Peoria (AZ); On-site; USD 34,000 - 50,000; Full time

Job summary

City of Peoria, AZ is seeking a Legal Specialist to perform general legal and clerical support within the Criminal Division. Responsibilities include file management, budgeting, and assisting attorneys with records and inquiries.

Ideal candidates have 1–3 years of relevant clerical or legal support experience, strong data-entry accuracy, and the ability to handle confidential information with discretion.

Qualifications

• 1–3 years of responsible clerical or entry-level legal support experience.
• Proficiency with computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records with high accuracy.
• Ability to handle sensitive or confidential information with discretion.
• Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.
• Completion of coursework in a certificate or associate degree program in legal studies, paralegal studies, or clerical support is preferred.

Responsibilities

• Create and maintain office files and databases, ordering and maintaining supplies, researching and updating files, answering phones and routing inquiries to appropriate personnel.
• Maintaining calendars, handling budgets, petty cash, and providing support to attorneys.
• Drafting, filing correspondence and court documents, and timekeeping; assisting with data entry and reporting.
• Other general clerical and support duties as assigned, including emails, appointments, and visitor greetings.

Job description

Application Deadline

November 1, 2026

Salary Range

Min $24.55 - Mid $30.44 - Max $36.34

Department

City Attorney

Minimum Requirements

Education

• High school graduation or equivalency

Experience

• Up to one (1) year experience

Tell me more.....

The purpose of a Legal Specialist is to perform general legal and clerical support duties. This is accomplished by creating and maintaining office files and databases, ordering and maintaining supplies, researching and updating files, answering the phones and door, assisting with questions and routing them to appropriate personnel, maintaining budgets, handling petty cash, and providing support to attorneys. Other duties include duplicating audio and video recordings, maintaining calendars, updating website records, obtaining reports and evidence from police departments, and maintaining classified information and documents.

This position assignment provides the first level of essential clerical support and data entry for the Criminal Division. The position handles a wide variety of functions within the office, including obtaining records, creating cases, handling budget items, ordering supplies, making training and travel arrangements, setting up meetings, handling incoming phone calls and visitors, drafting, filing correspondence and court documents, and timekeeping.

The duty assignment includes specific tasks such as tracking the progress of criminal cases in a database, reporting the status of the assigned prosecution support workload to supervisors and supported attorneys, and performing a variety of clerical and data entry tasks. This duty assignment may also assist with some data entry to assist with tracking the status and disposition of case record files.

This position may also perform a broad range of other general clerical and support duties as assigned, including reading and composing email communications, setting appointments, answering telephone calls, greeting office visitors, or other support duties as assigned.

The ideal candidate will have

• One to three years of experience in a responsible clerical or entry-level legal support role comparable to a Legal Specialist.
• Proficiency in using computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records. with a high level of accuracy and attention to detail.
• Ability to handle sensitive or confidential information with discretion and maintain the accuracy and integrity of records.
• Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.
• Completion of coursework in a certificate or associate degree program in legal studies, paralegal studies, or clerical support is preferred.

Why Peoria?

Recently voted the 1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees:

Get an inside look at the Culture of Peoria

We are PEORIA!

Professional, Ethical, Open, Responsive, Innovative, Accountable

About Peoria

The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.

If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then PeoriaisthePlace for you!

An Equal Employment Opportunity Agency.

Peoria es una Agencia de Igualdad de Oportunidad de Empleo.