Legal Services Site Manager

Ricoh Americas Corporation; Denver (CO); On-site; USD 27,000 - 37,000; Full time

Benefits offered by this job

Insurance options

401K

HSA

FSA

Tuition assistance

Paid vacation

Paid holidays

Job summary

Ricoh Americas Corporation is seeking a Site Manager to oversee daily operations at a small- to medium-sized site. You will supervise a small team and manage contracted services such as Copy, Courier, Managed Print, Hospitality, Imaging, and Mail services.

You will assess talent, support staff development, and conduct performance management with leadership support. Strong customer service and operational excellence are essential to meet SLAs and client expectations.

Qualifications

• High school diploma or GED required.
• 3–5 years of experience in a related field (B2B/technical).
• 2+ years of management or leadership experience preferred.
• 3–5 years of customer-facing experience required.
• Demonstrated knowledge of technology and business operations.
• Proficiency with Microsoft Office 365 applications.

Responsibilities

• Manage daily operations of a small- to medium-sized site with a small team.
• Prioritize multiple priorities and manage workflow effectively.
• Foster positive, engaging work culture to improve retention.
• Leverage Ricoh products and services to meet client needs.
• Achieve production labor targets and quality control goals.
• Improve service quality using Ricoh tools and methodologies.
• Ensure SLAs and collaborate with customers for process improvements.
• Maintain a customer-facing environment with regular feedback and surveys.
• Support business retention with exceptional service standards.
• Ensure compliance with audits, deadlines, and best practices.
• Align staffing with production demands.
• Motivate staff and recognize accomplishments.
• Communicate job expectations and performance standards.
• Identify training opportunities and develop staff.
• Evaluate performance and support career growth.
• Maintain daily contact with customers and stakeholders.
• Understand client requirements with leadership support.
• Identify gaps and improvements while meeting financial obligations.
• Resolve pricing, order intake, and invoicing issues with Sales.
• Prepare site reports, customer presentations, and business reviews.

Skills

Leadership

Customer service

Analytical thinking

Communication

Time management

Education

High school diploma or GED

3-5 years related experience

Tools

Microsoft Office 365

Job description

$19.26 - $27.10 per hour

Site Manager

POSITION PROFILE

Accountable for the daily operations of a small- to medium-sized site and management of a small team. Manages contracted services including, but not limited to, Copy Services, Courier Services, Managed Print Services, Hospitality Services, Imaging Services, and Mail Services.

Responsible for assessing talent, supporting staff career development, conducting performance management activities, and providing employee counseling with support from assigned leadership.

Job Duties and Responsibilities

• Responsible for managing the daily operations of a small- to medium-sized site while supervising a small team of direct reports.

• Prioritizes multiple and competing priorities and effectively manages workflow.

• Communicates team vision and priorities while creating a positive and supportive work culture that promotes employee engagement and retention.

• Demonstrates working knowledge of Ricoh products and service offerings by utilizing existing products and processes efficiently and recommending alternatives when appropriate.

• Manages total production labor percentages by achieving company-established production and quality control labor targets.

• Improves operational quality through the effective implementation and management of Ricoh Service Excellence tools and methodologies.

• Ensures achievement of Service Level Agreements (SLAs) and works collaboratively with customers to improve business processes, with support from the AOM, ESM, or NOM.

• Creates and maintains a customer-facing environment through regular end-user feedback, customer satisfaction surveys, and ongoing communication.

• Supports business retention efforts by maintaining exceptional customer service standards.

• Ensures operational quality through compliance with audit standards, deadline requirements, and established best practices.

• Ensures proper staffing by aligning employee skills and equipment resources with production demands.

• Motivates employees and recognizes accomplishments through Ricoh Recognizes programs and other recognition initiatives.

• Clearly communicates job expectations and performance standards through training, cross-training, coaching, counseling, directing, and evaluating employee performance.

• Identifies training and performance development opportunities through Individual Development Plan (IDP) management.

• Evaluates team member performance and provides career growth, coaching, and training opportunities.

• Maintains formal daily contact with customers and key stakeholders.

• Develops and maintains an in-depth understanding of client requirements, with support from the AOM, ESM, or NOM.

• Identifies service gaps, scope changes, and workflow improvements while ensuring financial responsibilities and contractual obligations are met.

• Facilitates resolution of issues concerning pricing, order intake, and invoicing through collaboration with the Sales department.

• Creates and supports required site reporting, customer presentations, and business reviews to ensure alignment with contractual requirements and value-added reporting expectations.

• Performs other duties as assigned.

Qualifications (Education, Experience, and Certifications) Typically Required

• High school diploma or GED required.

• Three (3) to five (5) years of experience in a related field (B2B and/or technical environment).

• Two (2) or more years of management or leadership experience strongly preferred.

• Three (3) to five (5) years of customer-facing experience required.

• Demonstrated knowledge and understanding of technology and business operations.

• Proficiency with Microsoft Office 365 applications.

Knowledge, Skills, and Abilities

• Strategic thinking and decision-making skills.

• Ability to present information effectively to medium-sized groups.

• Strong analytical and complex problem-solving skills.

• Professional customer service and client relationship management skills.

• Strong technical aptitude and ability to learn new technologies.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Leadership, coaching, and employee development skills.

• Financial awareness and understanding of operational metrics.

• Ability to build and maintain positive customer and employee relationships.

Working Conditions, Mental and Physical Demands

• Typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.

• Work assignments are varied and require the interpretation, comprehension, and application of complex information, data, and instructions.

• Requires the ability to prepare, present, and communicate a variety of information to customers, employees, and leadership.

• Some physical effort is required, including extended periods of standing, walking, bending, reaching, stretching, climbing, and similar activities.

• May be required to lift or move items weighing up to 50 pounds.

• Requires moderate manual dexterity and regular use of office equipment and tools, including computers, keyboards, calculators, and equipment requiring hand-eye coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.