Legal Secretary - Wheeling, WV

Flahertylegal; Wheeling (WV); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO

Health, dental, and vision insurance

401(k) plan

Job summary

Flaherty Sensabaugh Bonasso PLLC seeks an experienced Legal Secretary to provide high-level administrative, litigation, and transactional support to attorneys in Wheeling, WV. The role requires organization, dependability, and the ability to manage multiple priorities in a fast-paced legal environment.

The ideal candidate has several years of experience, takes initiative, and understands the importance of accuracy and confidentiality.

Qualifications

• 2–5+ years of legal secretary or comparable support experience in litigation.
• Working knowledge of litigation procedures, court filings, and legal terminology.
• Experience with federal and state electronic filing systems preferred.
• Strong proficiency with Microsoft Office (Word, Outlook, Excel) and document production.
• Excellent proofreading, grammar, formatting, and deadlines management.

Responsibilities

• Provide administrative and litigation support to assigned attorneys.
• Prepare, revise, format, proofread, and finalize correspondence, pleadings, motions, briefs, discovery documents, and other legal materials.
• Assist with electronic filing in state and federal courts and ensure compliance with filing procedures and deadlines.
• Maintain attorney calendars, including hearings, depositions, meetings, court appearances, and deadlines.
• Coordinate depositions, meetings, conference calls, and other litigation-related activities.
• Organize and maintain electronic and physical case files.
• Assist with document production, discovery materials, exhibits, and trial preparation.
• Prepare and process attorney time entries, expense reports, invoices, and other administrative documentation.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other parties.
• Monitor deadlines and proactively follow up on outstanding assignments and case-related matters.
• Provide backup administrative support to other attorneys and team members as needed.

Skills

Litigation support

Attention to detail

Time management

Professional communication

Tools

Microsoft Word

Outlook

Excel

Job description

Flaherty Sensabaugh Bonasso PLLC is seeking an experienced Legal Secretary to provide high-level administrative and litigation and transactional support to attorneys in our Wheeling, WV office. The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.

This position is well suited for a legal secretary with several years of experience who takes initiative, communicates professionally, and understands the importance of accuracy, confidentiality, and deadlines.

Key Responsibilities

• Provide administrative and litigation support to assigned attorneys.
• Prepare, revise, format, proofread, and finalize correspondence, pleadings, motions, briefs, discovery documents, and other legal materials.
• Assist with electronic filing in state and federal courts and ensure compliance with applicable filing procedures and deadlines.
• Maintain attorney calendars, including hearings, depositions, meetings, court appearances, and filing deadlines.
• Coordinate depositions, meetings, conference calls, and other litigation-related activities.
• Organize and maintain electronic and physical case files.
• Assist with document production, discovery materials, exhibits, and trial preparation.
• Prepare and process attorney time entries, expense reports, invoices, and other administrative documentation.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other parties.
• Monitor deadlines and proactively follow up on outstanding assignments and case-related matters.
• Provide backup administrative support to other attorneys and team members as needed.

Qualifications

• 2-5+ years of legal secretary or comparable legal support experience, preferably in litigation.
• Working knowledge of litigation procedures, court filings, and legal terminology.
• Experience with federal and state electronic filing systems preferred.
• Strong proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Excellent proofreading, grammar, formatting, and document-production skills.
• Strong organizational and time-management abilities with careful attention to detail.
• Ability to prioritize assignments and meet deadlines while supporting multiple attorneys and matters.
• Professional written and verbal communication skills.
• Ability to exercise discretion and maintain strict confidentiality.
• Dependable, collaborative, and comfortable working independently when necessary.

Flaherty Sensabaugh Bonasso PLLC offers a professional and collaborative work environment along with a competitive compensation and benefits package. In addition to competitive compensation that is commensurate with experience and education, the firm offers an excellent benefit package that includes a Paid Time Off (PTO) system, firm recognized holidays, health, dental, and vision insurance, short and long term disability, life insurance, and a generous 401(k) plan. All inquiries will remain confidential.

Flaherty Sensabaugh Bonasso PLLC serves local, national, and international clients in the areas of litigation and transactional law. Founded in 1991, Flaherty is comprised of more than 40 attorneys in Charleston, Morgantown, and Wheeling, West Virginia. Visit www.flahertylegal.com to learn more.

Flaherty Sensabaugh Bonasso PLLC is an equal opportunity employer.

Position Type: Full-time, non-exempt