Legal Secretary, Litigation

Kutak Rock; Rogers (AR); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits package (medical, dental, and

Job summary

Kutak Rock LLP seeks a full-time Legal Secretary for its Rogers, AR litigation team. This in-office role supports multiple attorneys and collaborates with staff to ensure smooth operations.

The ideal candidate has at least 2 years of legal support experience, strong organizational skills, and proficiency with Microsoft Office. Candidates must handle confidential information with discretion and work well under deadlines.

Qualifications

• High School diploma required; college degree preferred.
• Minimum of 2 years of legal support experience in a law firm.
• Litigation and trial preparation experience preferred.

Responsibilities

• Prepare, assemble, coordinate, and proofread documents and letters to firm standards.
• Utilize the firm’s document management and email systems for assigned attorneys.
• Generate, organize, scan, and maintain client files, both electronic and physical.
• Enter attorney time and expenses into timekeeping software and track deadlines.
• Answer phones and handle client matters by phone and email as appropriate.
• Scan documents and send/receive via email for attorneys.
• Maintain attorney calendars and schedule court appearances and meetings.
• File pleadings with courts, including online filing systems.
• Arrange travel itineraries and reservations for attorneys.
• Assist with continuing legal education records and bar memberships.

Skills

Organization

Deadline management

Team collaboration

Attention to detail

Legal terminology knowledge

Communication

Confidentiality

Education

High School diploma; college degree preferred

Tools

Microsoft Office

Job description

JOB SUMMARY
Kutak Rock LLP has an opening for a full time Legal Secretary in the litigation department of its Rogers office. This position provides secretarial support to multiple attorneys while working cohesively with litigation department staff members. The ideal candidate for this position is an experienced legal support professional who enjoys working in a collegial and collaborative environment.

This position is an in-office position, Monday - Friday.

RESPONSIBILITIES

• Prepare, assemble, coordinate, and proofread documents, firm standard letters, correspondence, and memorandum to firm format standards, using internal programs for document revision, clean-up, and comparison
• Utilize the firm’s document management system and email integration management system for individual capacity and supported attorneys
• Generate, organize, copy, scan, and maintain electronic and physical client files
• Accurately enter attorney time and expenses into the firm’s timekeeping software; manage accounting deadlines of same
• Answers telephones and handles client matters (when appropriate) through telephone and email
• Scan documents and send/receive via email for attorneys
• Maintain attorney calendars by scheduling appointments for court appearances, conferences and meetings, including receiving court notifications and scheduling docket matters
• File pleadings with the various courts, including online filing systems
• Arrange business itineraries by coordinating travel reservations
• Assist with and maintain attorney continuing legal education records and bar association memberships
• Assist with other duties as assigned
  

QUALIFICATIONS: Skills and Abilities

• Ability to organize large quantities of information
• Ability to work well under the pressures of deadlines and prioritize assignments
• Ability to thrive on challenges of fast-paced environment
• Ability to work both collaboratively as part of a team and independently or unsupervised
• Strong attention to detail
• Knowledge of legal terminology and procedures
• Excellent spelling, grammar, and proofreading skills
• Excellent organizational, written and verbal communication skills
• Ability to handle documents and other information with confidentiality and discretion
• Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors
• Proficiency in Microsoft Office suite of products, especially Excel and PowerPoint
  

QUALIFICATIONS: Education and Experience

• High School diploma (or equivalent) required; college degree given preference
• Minimum of 2 years of legal support experience in a law firm required
• Litigation and trial preparation experience preferred
  

Position Information

Status: Non-Exempt

Salary Range: $45,000-$55,000 per year, commensurate with education and experience.

Work Arrangement: In Office

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.