LEGAL SECRETARY IV

State of New Hampshire

New Hampshire

On-site

USD 27,000 - 32,000

Full time

4 days ago

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Benefits offered by this job

Dental plan

Flexible Spending healthcare

Retirement plan

457(b) plan

Wellness program

Paid holidays

Job summary

State of New Hampshire Civil Bureau seeks a Legal Secretary IV to render legal secretarial and administrative support for attorneys and paralegals. The role includes front-desk coverage and managing case files using the CMS system to meet court deadlines.

Responsibilities include drafting pleadings, memos, and letters, coordinating hearings, depositions, and conferences, and supporting attorneys with routine pleadings and citations.

Qualifications

Associate’s degree with 1 year of experience or 3 years of education/experience in legal support, paralegal studies, or related fields.
Experience in legal office or with legal terminology is preferred.

Responsibilities

Types pleadings, memoranda, and letters for attorneys and paralegals.
Provide secondary front-desk reception coverage during breaks and absences.
Maintain case files and docket in CMS, ensuring deadlines and court rules are followed.
Coordinate responses to citizen inquiries and discovery requests as needed.

Skills

Legal support

Administrative support

Paralegal terms

Office administration

Education

Associate’s degree

Tools

CMS

Job description

CAREER ADVANCEMENT OPPORTUNITIES

In-Band Advancement Available: Yes No

State of New Hampshire Job Posting

Department of Justice

Civil Bureau

1 Granite Place South, Concord NH 03301

Legal Secretary IV

Position #10320

$19.96/hour - $23.39/hour

See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Justice, Civil Bureau has a full-time vacancy for a Legal Secretary IV.

Summary

To render legal secretarial and administrative services for attorneys and paralegals in the Civil Bureau and to provide secondary front-desk reception coverage for the Department.

Responsibilities

Types pleadings, memoranda, letters; composes routine pleadings and letters to ensure the timely, accurate and professional completion of documents. Provides secondary front-desk reception coverage when the primary receptionist is absent, i.e. during daily break periods, vacation, and sick leave. Schedules work assignments for subordinate office staff, as needed, to establish schedule and workflow of the front desk reception; gives instruction and reviews work for accuracy during the absence of chief secretary in the Civil Bureau to ensure the continued smooth operation of the bureau. Achieves and applies proficiency with office’s case management system (CMS), and all state and federal court rules and procedures pertaining to the scheduling and management of cases. Maintains the docket of Civil Bureau cases and ensures that CMS entries are consistent with the requirements of the courts, with an emphasis on meeting filing deadlines. Contacts federal and state agencies, citizens, legislators, attorneys and court personnel to schedule hearings, depositions, meetings, and/or conference calls and to direct parties to the appropriate entities. Organizes and maintains case files, research files, form files, and miscellaneous files enabling retrieval of documents. Prepares briefs, to include proofreading, checking citations for correct format, and preparing tables of authorities and contents; oversees filing of briefs, notices of appeal and appendices thereto with the court in compliance with court rules governing format, filing and service. Administers and manages cases in an independent manner in discreet areas to assist attorneys in the preparation of routine pleadings, letters and memoranda. Assists in coordinating responses to citizen inquiries and discovery requests to aid chief secretary. Ensures that sufficient quantities of necessary office supplies are available for use by members of the Civil Bureau as back-up for Legal Assistant. Maintains contract log on computer to ensure tracking and follow-up on all contracts submitted for approval.

Your Experience Counts

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Minimum Qualifications

Education/Experience: Associate’s degree and 1 year of experience OR equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in legal support, paralegal studies, law, administrative support, business administration, public administration, or a related field.

License/Certification: Valid driver’s license or access to transportation

Other Requirements: None

Trainee Option: Not applicable

Preferred Qualifications

Experience in a legal office or with legal terminology. Experience in civil litigation.

After-Hire Requirements

None

Career Advancement Opportunities

In-Band Advancement Available: Yes No

Criteria: None

Broad Group Level Advancement Available: Yes No

Criteria: None

Disclaimers

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title. When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position. For further information please contact Tom Kaempfer, Director of Administration, 603-271-1234.

Total Compensation Information

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:
https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits