LEGAL SECRETARY IV

The State of New Hampshire

Concord (NH)

Sur place

USD 57 194 000 - 67 022 000

Plein temps

Il y a 3 jours

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Résumé du poste

The State of New Hampshire, Department of Justice, Civil Bureau, seeks a Legal Secretary IV for a full-time role in Concord, NH. You will provide legal secretarial and administrative support to attorneys and paralegals and may cover front-desk duties as needed.

Responsibilities include drafting pleadings, managing the CMS docket, organizing files, preparing briefs, and coordinating responses to inquiries to ensure timely, accurate filings in accordance with court rules.

Qualifications

Associate’s degree and 1 year of experience OR equivalent combination of 3 years of education and experience after completion of high school.
Education and experience must be in legal support, paralegal studies, law, administrative support, business administration, public administration, or a related field.
License/Certification: Valid driver’s license or access to transportation

Responsabilités

Types pleadings, memoranda, letters; composes routine pleadings and letters to ensure timely, accurate and professional completion of documents.
Provides secondary front-desk reception coverage when the primary receptionist is absent, schedules work assignments for subordinate office staff, and reviews work for accuracy.
Maintains CMS docket of Civil Bureau cases and ensures CMS entries meet court requirements and deadlines.
Contacts federal and state agencies, citizens, legislators, attorneys and court personnel to schedule hearings and meetings.
Organizes and maintains case files, research files, form files, and miscellaneous files for retrieval of documents.
Prepares briefs, proofreading and citation checking, and oversees filing of briefs and notices with the court.
Administers and manages cases in an independent manner to assist attorneys in preparing pleadings and memoranda.
Assists in coordinating responses to citizen inquiries and discovery requests.

Connaissances

Legal support

Administrative support

Scheduling

Front-desk reception

Formation

Associate's degree in legal support or related field

Equivalent combination of education/experience

Outils

CMS

Microsoft Office

Description du poste

Contact Information

For assistance, contact the State of New Hampshire - Division of Personnel Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or nhjobs@das.nh.gov

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*See total compensation information at the bottom of announcement.

Position Summary

The State of New Hampshire, Department of Justice, Civil Bureau has a full-time vacancy for a Legal Secretary IV.

Summary

To render legal secretarial and administrative services for attorneys and paralegals in the Civil Bureau and to provide secondary front-desk reception coverage for the Department.

Responsibilities

Types pleadings, memoranda, letters; composes routine pleadings and letters to ensure the timely, accurate and professional completion of documents.
Provides secondary front-desk reception coverage when the primary receptionist is absent, i.e. during daily break periods, vacation, and sick leave. Schedules work assignments for subordinate office staff, as needed, to establish schedule and workflow of the front desk reception; gives instruction and reviews work for accuracy during the absence of chief secretary in the Civil Bureau to ensure the continued smooth operation of the bureau.
Achieves and applies proficiency with office’s case management system (CMS), and all state and federal court rules and procedures pertaining to the scheduling and management of cases. Maintains the docket of Civil Bureau cases and ensures that CMS entries are consistent with the requirements of the courts, with an emphasis on meeting filing deadlines.
Contacts federal and state agencies, citizens, legislators, attorneys and court personnel to schedule hearings, depositions, meetings, and/or conference calls and to direct parties to the appropriate entities.
Organizes and maintains case files, research files, form files, and miscellaneous files enabling retrieval of documents.
Prepares briefs, to include proofreading, checking citations for correct format, and preparing tables of authorities and contents; oversees filing of briefs, notices of appeal and appendices thereto with the court in compliance with court rules governing format, filing and service.
Administers and manages cases in an independent manner in discreet areas to assist attorneys in the preparation of routine pleadings, letters and memoranda.
Assists in coordinating responses to citizen inquiries and discovery requests to aid chief secretary.
Ensures that sufficient quantities of necessary office supplies are available for use by members of the Civil Bureau as back‑up for Legal Assistant.
Maintains contract log on computer to ensure tracking and follow‑up on all contracts submitted for approval.

Your Experience Counts

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Minimum Qualifications

Education/Experience: Associate’s degree and 1 year of experience OR equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in legal support, paralegal studies, law, administrative support, business administration, public administration, or a related field.

License/Certification: Valid driver’s license or access to transportation

Other Requirements: None

Trainee Option: Not applicable

Preferred Qualifications

Experience in a legal office or with legal terminology. Experience in civil litigation.

After-Hire Requirements

None

Career Advancement Opportunities

In-Band Advancement Available: ☐ Yes ☒ No

Broad Group Level Advancement Available: ☐ Yes ☒ No

Criteria: None

Disclaimers

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

For further information please contact Tom Kaempfer, Director of Administration, 603-271-1234.

Total Compensation Information

The State of NH total compensation package features an outstanding set of employee benefits, including:

Other Benefits