Legal Secretary / Assistant

Kiernan Trebach LLP; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Vision Insurance

401(k) Profit Sharing

Medical Flexible Spending Account

Dependent Care Flexible Spending

Holiday Pay

Long-Term Disability

Short-Term Disability

Flexible Schedules

Job summary

Kiernan Trebach LLP is seeking a seasoned Litigation Legal Secretary/Assistant with 3-5 years of experience to support multiple lawyers in their Philadelphia office. This role includes tasks such as processing certified mail, drafting legal documents, and managing attorney schedules.

The ideal candidate should have strong organizational skills, knowledge of court procedures, and proficiency in Microsoft Office. Benefits include health insurance, 401(k), and flexible schedules.

Qualifications

• 5+ years of relevant experience required.
• Strong working knowledge of court filing procedures.
• Ability to prioritize and meet deadlines.

Responsibilities

• Process outgoing certified mail documents and subpoenas.
• Draft and format letters and legal documents.
• Schedule depositions.
• Manage travel arrangements.
• Perform time entry and calendar management.
• E-file motions and other pleadings.
• Organize discovery materials.
• Prepare for trials.
• Process records and manage expense reports.

Skills

Document preparation

Organizational skills

Microsoft Office proficiency

Proactive work style

Filing procedures

Education

High School or GED

Tools

Document management systems

Job description

• Billing Edits

Kiernan Trebach LLP | Philadelphia, PA

About The Firm

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.

The Role

We are seeking a SEASONED Litigation Legal Secretary/Assistant with 3-5 years of experience to join our team. Your role will be to join our team in our Philadelphia, PA office and support multiple lawyers’ litigation matters Pennsylvania.

What You Will Do

As a Legal Secretary/Assistant in our Philadelphia, PA Office, the following duties would be expected of you:

• Processing of outgoing certified mail documents and subpoenas.
• Drafting and Formatting Letters and Legal Documents
• Scheduling Depositions
• Managing Travel Arrangements
• Time Entry
• Calendar Management
• E-Filing Motions and other Pleadings
• Organizing Discovery Materials
• Trial preparation
• Processing Records
• Billing Edits
• Managing Expense Reports
• Other General Office Administration Functions

What You Will Bring

Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:

• High School or GED
• Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Microsoft Office proficiency.
• Proactive work style, taking initiative to anticipate attorney needs.
• Familiarity with document management systems.

Benefits

• Health Insurance
• Life Insurance and AD&D Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Profit Sharing
• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Holiday Pay
• Long-Term Disability
• Short-Term Disability
• Flexible Schedules

Why You'll Love Us

At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.

Equal Opportunity Statement

• Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**