Legal Secretary / Assistant

Kiernan Trebach LLP; Lake Hiawatha (NJ); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a motivated Litigation Legal Secretary/Assistant to join their dynamic team. This role involves supporting multiple attorneys with litigation matters in New Jersey courts, ensuring efficient document preparation, scheduling, and trial preparation. The firm values a diverse working environment and offers a supportive atmosphere for professional growth. If you have a proactive approach and a passion for legal services, this is an exciting opportunity to contribute to a respected law firm dedicated to effective client defense and sustainable growth.

Qualifications

• 3+ years of experience in legal secretarial duties.
• Strong knowledge of court submission processes in New Jersey.

Responsibilities

• Drafting and formatting legal documents and letters.
• Scheduling depositions and managing travel arrangements.
• E-filing motions and organizing discovery materials.

Skills

Document Preparation

Court Filing Procedures

Organizational Skills

Microsoft Office Proficiency

Proactive Work Style

Familiarity with Document Management Systems

Education

High School Diploma or GED

Job description

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.

We are seeking a new Litigation Legal Secretary/Assistant with 3+ years of experience to join our team. Your role will be to join our team in our Parsippany, NJ office and support multiple lawyers’ litigation matters in New Jersey courts.

What You Will Do

As a Legal Secretary/Assistant in our Parsippany, NJ Office, the following duties would be expected of you:

• Processing of outgoing certified mail documents and subpoenas.
• Drafting and Formatting Letters and Legal Documents
• Scheduling Depositions
• Managing Travel Arrangements
• Time Entry
• Calendar Management
• E-Filing Motions and other Pleadings
• Organizing Discovery Materials
• Trial preparation
• Processing Records
• Billing Edits
• Managing Expense Reports
• Other General Office Administration Functions

What You Will Bring

Our ideal candidate will have 3+ years of relevant experience and the following credentials/skills:

• High School or GED
• Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts in New Jersey.
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Microsoft Office proficiency.
• Proactive work style, taking initiative to anticipate attorney needs.
• Familiarity with document management systems.

Why You'll Love Us

At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm’s clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.

DEI Statement

Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability, or genetic information.

Employment Type: Full Time

Years Experience: 3 - 5 years

Bonus/Commission: No

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal
• Industries
• Legal Services and Law Practice