Legal Secretary Appellate

Thompson, Coe, Cousins & Irons L.L.P.; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Thompson, Coe, Cousins & Irons L.L.P. in Austin seeks an appellate legal secretary with 3+ years of appellate experience and thorough knowledge of Texas and federal appellate courts. Mastery of Microsoft Word, including styles and complex document formatting, is required.

You will format briefs and pleadings, manage calendars for attorneys, and e-file documents while staying current with document preparation technology. Experience with iManage is a plus in a fast-paced, collaborative team.

Qualifications

• 3+ years' experience as an appellate legal secretary.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite; iManage a plus.

Responsibilities

• Preparing documents from handwritten notes.
• Formatting briefs, pleadings and other legal documents.
• Assisting with document conversion and clean up; creating and revising complex legal documents.
• Troubleshooting document specific issues including Formatting, Styles, Numbering, TOC, and TOA.
• Checking court websites for filing requirements and informing attorneys of those requirements.
• E-filing legal documents.
• Staying abreast of technology and software changes to be an 'expert' in document preparation.
• Maintaining Outlook calendars and schedules for attorneys.
• Ability to turn constructive feedback into best practices for future use.
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities.

Skills

Verbal & written communication

Fast-paced environment

Organization & workload management

Professional communication

Tools

Microsoft Word

iManage

Job description

Thompson Coe has an immediate opening in its Austin office for a talented and experienced Appellate Legal Secretary for an especially fast-paced desk. Candidates must have a thorough knowledge of the Texas Appellate and federal appellate courts. Proficiency with Microsoft Word is a must, including use of styles and the creation and formatting of pleadings and other complex documents including tables of content and authorities.

The job responsibilities will include, but will not be limited to, the following:

• Preparing documents from handwritten notes;
• Formatting briefs, pleadings and other legal documents;
• Assisting with document conversion and clean up; creating and revising complex legal documents;
• Troubleshooting document specific issues including Formatting, Styles, Numbering, TOC, and TOA;
• Checking court websites for court specific filing requirements and informing your assigned attorneys of those requirements;
• E-filing legal documents;
• Staying abreast of technology and software changes within the Firm in order to be an "expert" in document preparation;
• Maintaining Outlook calendars and schedules for attorneys;
• Ability to turn constructive feedback into best practices for future use;
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;

Requirements:

• 3+ years' experience as an appellate legal secretary;
• Strong verbal and written communication skills;
• Willingness to work in a fast-paced, team-oriented environment;
• Proficiency with Microsoft Office Suite; experience with iManage a plus;
• Ability to prioritize, organize and manage workload and to take initiative in handling projects and anticipating what needs to be done;
• Work collaboratively and cooperatively with others;