Legal Secretary

Emerald AI; Oakland (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay + equity

Medical, dental, vision, and 401(k)匹配

Flexible location with 2 WFH days

Job summary

Emerald AI seeks a seasoned Legal Secretary to serve as the operational engine of our Legal team, partnering with the Head of Legal & Policy. This high-impact role demands independent judgment, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

You will draft, edit, and file documents; maintain contract repositories; coordinate travel, meetings, and regulatory filings; and support external counsel and vendors.

Qualifications

• 4+ years of experience as a legal secretary, legal assistant, paralegal, or legal operations coordinator, in a law firm practice group or in-house legal department
• Ability to manage multiple and competing tasks, processes, and activities; experience maintaining contract repositories and providing administrative support across commercial activities
• Experience with contract administration and e-signature platforms
• Adept in executive and administrative support
• Exceptional attention to detail, discretion, and judgment handling confidential information
• Excellent written and verbal communication skills; able to interact professionally with executives, regulators, and outside counsel
• Comfortable operating in ambiguity and a fast-paced environment

Responsibilities

• Assist with drafting, editing, proofreading, and filing legal documents and correspondence
• Build and manage organizational systems; improve and automate existing processes
• Provide executive and administrative support to legal team, from scheduling to communications and correspondence
• Prepare meeting materials, agendas, and briefing packets; track action items and follow-ups to completion
• Coordinate travel, hearings, conferences, and other engagements
• Manage contracting intake through execution; build and maintain contract repositories
• Track filing deadlines and comment windows across federal, state, and international regulatory proceedings; assist with assembling and submitting filings and monitoring dockets
• Design and document repeatable processes for recurring legal workflows, including contract intake, signature routing, deadline tracking, and matter management
• Conduct research, summarizing and compiling findings for legal team
• Manage outside counsel and vendor coordination, including engagement logistics and invoicing; manage relevant budgets

Skills

Executive support

Discretion

Communication

Multitasking

Regulatory liaison

Education

Paralegal certification

Tools

Contract management software

E-signature platforms

Document management systems

Job description

About Emerald AI

We’re at a pivotal moment for AI and energy. Demand for compute is skyrocketing, but power constraints are becoming a critical bottleneck. Emerald AI sits at the intersection of these two worlds, enabling AI data centers to scale without overwhelming the grid.

Our Emerald Conductor software platform makes data centers flexible and responsive, allowing them to adjust power usage dynamically. This unlocks massive AI growth without major new infrastructure, while also strengthening the grid and supporting the expansion of renewable energy.

We’re a team of experts across AI, cloud, software, and energy—on a mission to scale AI sustainably. We’re backed by leading investors and partners including Radical Ventures and NVIDIA.

Learn more about our vision, team, and backers at https://www.emeraldai.co/.

About The Role

We're looking for a Legal Secretary to serve as the operational engine and a key contributor to our Legal team. This is a high-impact role, working with a legal team that interacts with every part of the company.

You'll work directly with the Head of Legal & Policy across a variety of matters, serving as a key contact, responding to requests from business partners and counterparties, and managing complex and growing activities.

This role requires a high degree of ownership and judgment — you'll be expected to operate independently, prioritize effectively in a fast-moving environment, and exercise discretion with confidential and sensitive information.

Key Responsibilities

• Assist with drafting, editing, proofreading, and filing legal documents and correspondence
• Build and manage organizational systems; improve and automate existing processes
• Provide executive and administrative support to legal team, from scheduling to communications and correspondence
• Prepare meeting materials, agendas, and briefing packets; track action items and follow-ups to completion
• Coordinate travel, hearings, conferences, and other engagements
• Manage contracting intake through execution; build and maintain contract repositories
• Track filing deadlines and comment windows across federal, state, and international regulatory proceedings; assist with assembling and submitting filings and monitoring dockets
• Design and document repeatable processes for recurring legal workflows, including contract intake, signature routing, deadline tracking, and matter management
• Conduct research, summarizing and compiling findings for legal team
• Manage outside counsel and vendor coordination, including engagement logistics and invoicing; manage relevant budgets

Minimum Requirements

• 4+ years of experience as a legal secretary, legal assistant, paralegal, or legal operations coordinator, in a law firm practice group or in-house legal department
• Ability to manage multiple and competing tasks, processes, and activities; experience maintaining contract repositories and providing administrative support across commercial activities
• Experience with contract administration and e-signature platforms
• Adept in executive and administrative support
• Exceptional attention to detail, discretion, and judgment handling confidential information
• Excellent written and verbal communication skills; able to interact professionally with executives, regulators, and outside counsel
• Comfortable operating in ambiguity and a fast-paced environment

Preferred requirements

• Hands-on experience with AI tools and workflow automation
• Experience with technology, AI/ML, or energy-related companies and/or industries
• Experience building and improving upon legal processes and structures
• Familiarity with regulatory docket and filing systems

What we offer

• Make an impact. Solve the AI power bottleneck and shape how data centers scale sustainably.
• Join a world-class team of AI, cloud, software, and energy experts in a collaborative, low-ego environment.
• Build from 0-1. Influence strategy, GTM, org design, and customer/investor engagement from day one.
• Competitive pay + equity. Stock options let you share in the value you help create.
• Comprehensive benefits, including medical, dental, vision, and 401(k) matching.
• Flexible location. Work from D.C., Boston, or the Bay Area, with 2 WFH day/week.
• Backed by top investors, including Radical Ventures and NVIDIA.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

Emerald AI strives to respect the dignity and independence of people with disabilities and is committed to giving them the same opportunity to succeed as all other employees.

Inclusiveness is core to our culture at Emerald AI, and we strive to ensure you get the most from your interview experience. Emerald AI makes reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to the Talent team.