Legal Secretary

Fagen Friedman & Fulfrost, LLP ("F3Law"); Oakbrook Terrace (IL); On-site; USD 41,328 - 55,104; Full time

Benefits offered by this job

Comprehensive health insurance

401(k) plan with profit-sharing

Job summary

Fagen Friedman & Fulfrost, LLP ("F3Law") is seeking a skilled Legal Secretary to provide support to multiple attorneys. The role requires strong organizational skills, the ability to anticipate needs, and maintain confidentiality. Responsibilities include file management, e-filing, drafting correspondence, and client communication.

The ideal candidate will have a high school diploma or GED (Associates/Bachelor's preferred) and at least 3 years of experience as a litigation secretary. F3 Law offers a supportive work environment and robust compensation and benefits.

Qualifications

• Minimum 3 years experience as a litigation secretary.
• Understanding of court rules and civil procedures.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Manage file and document production.
• Perform e-filing in courts.
• Draft, proofread, and edit correspondence.
• Communicate with clients, courts, and attorneys.

Skills

Legal document management

Client communication

Microsoft Office Suite

Time management

Education

High school diploma or GED; Associates/Bachelor's preferred

Tools

DMS (iManage)

Coyote timekeeping

Job description

Summary

The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

Responsibilities

• File management and document production
• Extensive experience with e‑filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in State and Federal jurisdictions
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel/expense reimbursements
• Provide routine information to callers, clients, and visitors
• Accept and sign for deliveries and maintain an incoming delivery log
• Open and distribute mail daily
• Maintain file integrity by adhering to filing system procedures
• Order office supplies under the supervision of the Office Manager
• Schedule meetings and manage the use of conference rooms and guest offices
• Coordinate catering, room set‑up, and A/V or other technology needs
• Maintain, set up, and clear conference and supply rooms
• Order and stock kitchen supplies, clean kitchen, and set up coffee equipment throughout the day
• Perform routine clerical work and serve as a backup for the records clerk and secretaries; may serve as a primary records clerk for smaller offices

Qualifications

• High school diploma or GED; Associates/Bachelor's degree preferred
• In‑depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software
• A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus

Compensation & Benefits

• Salary: Hourly wage ranges from $30.00 to $40.00, based on experience.
• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit‑sharing contributions.

Diversity, Equity, and Inclusion

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of the Nation’s students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.