Legal Secretary

City of Las Vegas; Nevada (IA); On-site; USD 40,000 - 68,000; Full time

Job summary

City of Las Vegas is seeking a Legal Secretary to perform confidential secretarial duties for legal documents including warrants, notices, orders, affidavits and briefs. Responsibilities include calendaring, data entry and document processing with attention to accuracy and legal standards.

Requirements include 3 years of legal clerical experience, high school diploma, and typing 60 wpm. Notary certification may be required. Selection includes a written civil service exam and background checks.

Qualifications

• Three years of increasingly responsible legal clerical experience.
• Equivalent to graduation from high school; specialized legal secretarial training is desirable.
• Must type 60 net words per minute as demonstrated by a typing certificate dated no more than one year prior to hire.

Responsibilities

• Prepare and process a high volume and wide variety of legal documents.
• Maintain calendars, schedules meetings, hearings, and depositions.
• Open, prepare, maintain and close files and track deadlines.
• Input and retrieve data from databases and generate reports.

Skills

Typing 60 wpm

Multitasking

Communication

Secretarial skills

Time management

Education

High School Diploma

Legal secretarial training (desirable)

Notary Public Certification (optional)

Tools

Microsoft Word

Excel

Email

Data entry

Job description

About the Position

Notice of Limited Applications

This posting is limited to the first100applications received. When that number is reached the posting will be automatically removed.

Career Opportunity

The city of Las Vegas is accepting applications to create an eligible list for the position of Legal Secretary. This position performs confidential legal secretarial duties including preparing and processing a variety of legal documents, such as warrants, agreements, notices, orders, affidavits, motions, power of attorney, estate planning documents, healthcare directives, and briefs; receiving and communicating messages; calendaring; and data entry.

Supervision Received

Receives general supervision from higher-level professional, supervisory or management staff.

Examination Process

A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas. The examination for this recruitment will be a written examination, weighted 100%, and will be used to place candidates on the eligible list.

Eligible List

You must score 70% or higher on the examination to be place on the eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.

Written Test Date: October 27, 2026 at 9:00AM and/or 1:00PM

Study guides are not available for this particular test. Examination content will be based on the knowledge, skills and abilities listed in this job posting.

Applicants who are selected for the written test will be notified by email AFTER the application closing date.

Selection Process

Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks. The purpose of this recruitment is to establish an eligible list for current and/or future openings which may include part-time or full-time positions.

Notice of Typing Certificate

Applications submitted without the required typing certificate will be incomplete and not considered.

We will accept a 5 minute timed typing certificate of 60 NET words per minute from (click on the following link) FreeTypingGame.Net

You MUST attach a copy of a typing certificate to this application which demonstrates your ability to type 60 net words per minute. The certificate must be dated no more than 1 (one) year prior to the date of your application for this position. The certificate must show that the test was administered for 5 (five) minutes or more and indicate the (1) gross words per minute, (2) number of errors, and (3) net words per minute

Example of Duties

Essential Functions

1. Prepares and processes a high volume and wide variety of correspondence and legal documents including complaints, wills, notices, resolutions, motions, ordinances, summonses, warrants, contracts, briefs, case history sheets and agreements. Verifies sources and cites appropriate city ordinances and laws. Collects necessary legal staff signatures.
2. Performs a wide variety of responsible and confidential secretarial duties in support of assigned supervisor or function. Maintains calendars, schedules meetings, hearings, and depositions. Processes incoming and outgoing mail.
3. Conducts limited research on pending legal issues at the direction of legal staff.
4. Opens, prepares, maintains and closes files, including recording follow-up dates and deadlines. Reviews documents for accuracy.
5. Inputs, updates and retrieves data from a variety of databases; generates reports as necessary.
6. Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.
7. Assists attorneys in the absence of an assigned secretary.
8. Operates a variety of office equipment including transcription machines, copiers, facsimile machines and computers.

Marginal Functions

1. May take and transcribe correspondence.
2. May administer specialized software.
3. Performs related duties and responsibilities as required.

Minimum Requirements

Experience

Three years of increasingly responsible legal clerical experience.

Training

Equivalent to graduation from high school; specialized legal secretarial training is desirable.

Licenses and Certifications

Must type 60 net words per minute as demonstrated by a typing certificate dated no more than one year prior to the date of hire.

May require possession of valid Notary Public Certification.

Knowledge, Skills and Abilities

Knowledge of

Modern office procedures, methods and computer equipment.
Personal computer operations and common office software including word processing, spreadsheet, email and other related applications at an intermediate level.
Customer service techniques, both in person and on the telephone.
Terminology, forms, documents, format and procedures used in legal secretarial work.
Procedures and practices involved in composing, processing and filing a variety of legal documents.
English usage, spelling, grammar and punctuation.
Business letter writing.
Principles and procedures of record keeping.
Pertinent federal, state and local laws, codes, regulations and ordinances.

Skills in

Operating a variety of modern office equipment including computer equipment.
Performing competently in the use of spreadsheet, email and other pertinent software applications.
Performing responsible legal secretarial work involving the use of independent judgment and personal initiative.
Understanding the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
Understanding, interpreting and applying applicable laws, codes, ordinances, regulations, policies and procedures.
Interpreting, applying and explaining city, department and division policies and procedures.
Meeting critical deadlines.
Managing multiple assignments.
Working independently with minimal supervision.
Producing written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar.
Communicating effectively, both orally and in writing.
Establishing and maintaining cooperative working relationships with those contacted in the course of work.

Competencies

Core Workforce Competencies

• Professionalism – Demonstrates core values by being honest, respectful and positive.
• Effective Communication – Expresses verbal and written thought in a clear and understandable manner.
• Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.
• Adaptability – Able to effectively modify behavior to suit changing workforce demands.
• Problem Solving – Solves problems by considering all causes, solutions and outcomes.
• Productive Partnerships – Develops, maintains and strengthens partnerships with others.
• Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.